Enrollment Specialist: Data-Driven Outreach & Growth

Great Hearts Online; Arlington, Northern (TX, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Great Hearts Academies is seeking an Enrollment Specialist to support data-heavy enrollment processes in a hybrid North Texas office. You will manage inquiries, coordinate with the marketing team, and guide families through the enrollment journey.

The role requires strong Excel skills, experience with student information systems, and excellent communication to build relationships with families and campuses.

Qualifications

• Bachelor's degree preferred.
• Minimum two years of experience as a Texas DCO or Registrar.
• Experience using student information systems, CRM platforms, or enterprise databases.
• Advanced Excel skills: formulas, pivot tables, and lookups.

Responsibilities

• Process, validate, and maintain large volumes of data with high accuracy.
• Use Excel pivot tables, formulas, and lookups to support operations.
• Navigate multiple software systems and databases daily.
• Proactively contacting inquiries and outbound calls to prospective families.
• Provide excellent customer service to prospective families.
• Follow up with interested families and educate them about Great Hearts.
• Assist in moving prospects from inquiry to enrollment.
• Support recruitment initiatives and campus events.

Skills

Interpersonal communication

Team player

Analytical thinking

Adaptability

Detail oriented

Education

Bachelor's degree preferred

Tools

Advanced Excel

Pivot tables

VLOOKUP/XLOOKUP

CRM platforms

SIS/Databases

Job description

Great Hearts Academies is seeking an Enrollment Specialist to support data-heavy enrollment processes in a hybrid North Texas office. You will manage inquiries, coordinate with the marketing team, and guide families through the enrollment journey.

The role requires strong Excel skills, experience with student information systems, and excellent communication to build relationships with families and campuses.