Enrollment Specialist

Jobtailor; Arlington (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Great Hearts in Arlington, TX seeks an Enrollment Registrar to manage large data sets, support recruiting, and move prospects to enrollment. You'll use advanced Excel and multiple SIS/CRM systems, educating families about Great Hearts while ensuring data integrity.

Responsibilities include tracking enrollment progress, performing data cleanup, and collaborating with the Enrollment Director and Marketing to achieve 11th-day enrollment goals. Some local travel may be required.

Qualifications

• Bachelor's degree preferred.
• Minimum two years as a Texas DCO or Registrar.
• Experience with student information systems, CRM or enterprise databases.
• Advanced Excel skills: formulas, pivot tables, VLOOKUP/XLOOKUP, data validation.

Responsibilities

• Process, validate, and maintain large volumes of data accurately.
• Use advanced Excel functions to support operational needs.
• Navigate multiple software systems and databases simultaneously.
• Provide customer service and educate prospective families about Great Hearts.
• Follow up with interested families and develop relationships.
• Track student progression through the first 30 days of school.
• Assist with data cleanup and support newly registered students.
• Support campuses in meeting enrollment goals; travel locally as needed.
• Collaborate with Enrollment leadership and Marketing on recruiting initiatives.

Skills

Interpersonal Communication

Relationship Building

Professional Communication

Analytical Skills

Problem-Solving

Education

Bachelor's degree preferred

Tools

CRM Platforms

Enterprise Databases

Multiple Software Systems

Job description

• Process, validate, and maintain large volumes of data accurately
• Use advanced Microsoft Excel functions to support operational needs
• Navigate multiple software systems and databases simultaneously
• Make proactive and outbound calls to prospective families
• Provide customer service and educate prospective families about Great Hearts
• Follow up with interested families and develop relationships with families
• Track student persistence and progression through the first 30 days of school
• Account for inquiries and activities associated with prospective families
• Liaise between families and schools, informing families about tours and events
• Attend community, outreach, informational fairs, and tabling events
• Identify and develop opportunities to promote recruiting efforts
• Support the design and implementation of initiatives related to recruiting, enrolling, and retaining students
• Collaborate with the Senior Director of Enrollment and Marketing Department to move prospects from application through enrollment
• Assist with data cleanup and support newly registered students
• Support campuses in meeting their 11th day enrollment goal
• Perform other related duties as assigned

Requirements

• Bachelor's degree preferred
• Minimum two years experience as a Texas DCO or Registrar required
• Experience using student information systems, CRM platforms, or enterprise databases required
• Advanced Microsoft Excel skills, including formulas, pivot tables, VLOOKUP/XLOOKUP, data validation, filtering, sorting, conditional formatting, and large dataset management
• Exceptional computer literacy and ability to quickly learn and navigate multiple software platforms and systems simultaneously
• Experience managing, organizing, and analyzing large volumes of data while ensuring data integrity and confidentiality
• Strong analytical and problem-solving skills with the ability to interpret complex datasets and generate actionable insights
• Excellent interpersonal communication skills and ability to build strong relationships
• Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large
• Must complete Texas Department of Public Safety fingerprint clearance and background check
• US Work Authorization is required
• Employment contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements
• Ability to perform physical functions including standing, sitting, repetitive hand and body movements, bending, squatting, and reaching
• May be required to move or position equipment up to approximately 50 pounds
• Ability to travel locally for training and professional development opportunities

Core Competencies

Demonstrates expertise in managing and analyzing large datasets while ensuring data integrity and confidentiality. Proficient in advanced Microsoft Excel functions and experienced in utilizing student information systems and CRM platforms to support enrollment and recruitment initiatives.

Highest-signal resume keywords

• Advanced Microsoft Excel Skills
• Experience Using Student Information Systems
• Data Management and Analysis
• Interpersonal Communication Skills
• Texas DCO or Registrar Experience

Hard Skills

• Data Validation
• Pivot Tables
• VLOOKUP/XLOOKUP
• Data Filtering
• Data Sorting
• Conditional Formatting
• Large Dataset Management
• Data Integrity
• Analytical Skills
• Problem-Solving Skills

Soft Skills

• Interpersonal Communication
• Relationship Building
• Professional Communication

Certifications & Qualifications

• Texas Department of Public Safety Fingerprint Clearance

Industry Keywords

• Enrollment
• Recruiting
• Student Retention
• Data Cleanup
• Community Outreach

Tools & Technologies

• CRM Platforms
• Enterprise Databases
• Multiple Software Systems