Enrollment Specialist

Weber State University; Ogden (UT); On-site; USD 34,000 - 48,000; Full time

Job summary

Weber State University in Ogden, UT, is seeking an Enrollment Specialist to support student services across records, admissions, financial aid, registration, and scholarships. This role interacts with students, faculty and families to ensure accurate processing of enrollment-related processes.

The position offers 40 hours per week, with 12 months per year, and requires strong communication and Microsoft Office skills. Training on our SIS will be provided.

Qualifications

• High School diploma or equivalent.
• One year of related experience or a combination of education and experience.
• Experience with Microsoft Office or similar software.
• Demonstrated customer service expertise.
• Strong verbal communication, written communication, and listening skills.
• Ability and willingness to become a skilled user of WSU’s student information system and other technological tools used within Enrollment Services.
• Proficiency and accuracy in evaluating related documents, tasks, and/or processes in the Admissions area.
• Ability to identify, analyze, and reconcile records and/or issues for various constituencies with appropriate solutions, which may utilize the university data systems.
• The most recent performance evaluation (PREP) within the Enrollment Services Division must be “meets job requirements” for internal staff. New employees, hired outside the university into Level 2 (Grade N25), must “meet expectations” at the end of their sixth month probationary period.

Responsibilities

• Assist students, faculty, administrators, and third parties (parents, spouses, designated representatives, etc.), with academic records & transcripts, admission, financial aid, graduation, recruitment, registration, and scholarships.
• Support enrollment processes and student information system tasks as needed.
• Coordinate with departments to ensure accurate and timely processing of enrollment-related activities.

Skills

Customer service

Verbal communication

Written communication

Listening skills

Document evaluation

Record reconciliation

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Enrollment Specialist

Position Details

• Position Title: Enrollment Specialist
• Requisition Number: S02496P
• Position Category: Staff
• Campus Location: Weber State University - Ogden, UT
• Hours per week: 40
• Months per year: 12
• Alternate work schedule:
• Pay Grade: N24
• FLSA: Non-Exempt

NOTE: This position can be filled as an Enrollment Specialist I, II, or III depending on candidate qualifications.

This position assists students, faculty, administrators, and third parties (parents, spouses, designated representatives, etc.), with the following programs/processes: academic records & transcripts, admission, financial aid, graduation, recruitment, registration, and scholarships.

Required Qualifications

• High School diploma or equivalent
• One year of related experience or a combination of education and experience
• Experience with Microsoft Office or similar software

Preferred Qualifications

• Demonstrated customer service expertise
• Strong verbal communication, written communication, and listening skills
• Ability and willingness to become a skilled user of WSU’s student information system and other technological tools used within Enrollment Services.
• Proficiency and accuracy in evaluating related documents, tasks, and/or processes in the Admissions area.
• Ability to identify, analyze, and reconcile records and/or issues for various constituencies with appropriate solutions, which may utilize the university data systems.
• The most recent performance evaluation (PREP) within the Enrollment Services Division must be “meets job requirements” for internal staff. New employees, hired outside the university into Level 2 (Grade N25), must “meet expectations” at the end of their sixth month probationary period.

Preferred qualifications include college employment experience in academic advisement, registration, admissions, financial aid, student services, or enrollment services.

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

• Job Open Date: 10/15/2026
• Review Date: 10/25/2026
• Open Until Filled: Yes

ADA Essential Job Function

Physical Activity of this position: Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter
3. List of References with Contact Info

Optional Documents

Address

3848 Harrison Blvd. Ogden, Utah 84408 [phone]