Career Specialist

Weber State University; Ogden (UT); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Benefits package

Job summary

Weber State University Career Services is seeking an administrative professional to support career services activities, departmental operations, and administrative systems, including coordination of service delivery functions, financial tracking, and data management processes.

This role coordinates career services programming and operational activities, including scheduling, logistics, registration systems, and general administrative support.

Qualifications

• Associate degree or two years of university-level coursework in a related field.
• Two years related full-time experience OR equivalent combination of education and experience.
• Technical skills including Windows OS and MS Word/Excel (or similar).

Responsibilities

• Coordinate career services programming and operational activities, including scheduling, logistics, and registration systems.
• Support financial tracking, data management, and reporting for the department.
• Provide administrative support and cross-training in related roles as assigned.

Skills

MS Word/Excel

Windows OS

Education

Associate degree or two years of university coursework

Tools

Handshake CRM

Job description

Position Details

WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

• Position Title | Career Specialist
• Requisition Number | S02479P
• Position Category | Staff
• Campus Location | Weber State University - Ogden, UT
• Hours per week | 40
• Months per year | 12
• Alternate work schedule |
• Pay Grade | N25
• Salary |
• FLSA | Non-Exempt
• Job Summary/Basic Function | Job Summary
  WSU Career Services is seeking an administrative professional responsible for supporting career services activities, departmental operations, and administrative systems, including coordination of service delivery functions, financial tracking, and data management processes.
  This position coordinates career services programming and operational activities, including scheduling, logistics, registration systems, and general administrative support for service delivery. The role supports financial tracking and administrative reporting for departmental operations by maintaining expenditure records, reconciling transactions, and assisting with budget monitoring and reporting using university financial systems (e.g., Banner/FOAPAL or equivalent).
  The position maintains career services data systems, including data entry, validation, reporting, troubleshooting, and user support for internal and external stakeholders. It also supports administrative reporting and assessment functions used for departmental planning and decision-making.
  This position provides operational support across career services functions, including cross-training in additional roles as assigned, assistance with data and technology projects, participation in committees, supervision of student employees, and other duties as assigned.
• Required Qualifications | Associate degree (or two years of full-time university-level coursework from an accredited institution) Two years related full-time experience OR equivalent combination of education and experience Technical and computer skills including Windows OS (Mac OS a plus) and MS Word/Excel (or similar)
• Preferred Qualifications | Candidates may bring experience from higher education, student services, administrative support, or other professional office environments. Familiarity with database, customer relationship management (CRM), or information management systems—such as Handshake or similar platforms is helpful, as is experience supporting administrative functions like data reporting, records management, financial tracking, or program coordination.
  Experience with data tools (e.g., Microsoft Excel or similar reporting tools) or supporting event coordination and program logistics can be beneficial in this role. Exposure to design, analytics, or database tools (such as Adobe Creative Suite, SQL, or relational database concepts like Microsoft Access) is a plus; however, candidates with a willingness to learn and apply new systems and tools are strongly encouraged to apply.
• A successful candidate will be willing to
• Background Check? | Yes
• Benefits Summary | WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

• Job Open Date | 09/28/2026
• Review Date | 10/08/2026
• Job Close Date |
• Open Until Filled | Yes
• Notes to Applicant | If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.
• Quick Link for Direct Access to Posting | https://jobs.weber.edu/postings/29436

Physical Activity of this position

Ascending or descending ladders, stairs, scaffolding, ramps, poles etc., using feet and legs and/or hands and arms. Agility is emphasized. Important if the amount and kind of climbing required exceeds that required for ordinary locomotion., Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position

Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision.

Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.

The worker is subject to outside environmental changes. No effective protection from the weather.

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents

• Transcripts
• Other Document 1

Contact Information

3848 Harrison Blvd. Ogden, Utah 84408
[phone]