Admissions Processing Assistant

Weber State University; Ogden (UT); On-site; USD 20,664,000 - 22,317,000; Part time

Job summary

Weber State University is seeking an Admissions Processing Assistant to support the Admissions Office with customer service, data entry and clerical tasks. The role handles in-person, phone and email inquiries, and includes mailing duties and transcripts entry in the student information system.

This part-time, year-round position is 20 hours per week, with multiple shifts (Morning, Midday, Afternoon) and campus hours 8 AM–5 PM M–Th and 8 AM–4:30 PM F.

Qualifications

• High school diploma or GED is required.
• Basic computer skills are required.
• Must be available during shift times for office coverage.
• If hired, employees will be required to take FERPA training within 3 months of hire.

Responsibilities

• Provide in-depth customer service to students, faculty, staff, parents and counselors in person, by phone and by email.
• Daily packaging and mailing of Admissions Office materials.
• Record and enter transcripts, test scores and reports into the student information system; perform other clerical duties as assigned.

Skills

Basic computer skills

Shift availability

FERPA training

Education

High school diploma/GED

Job description

Admissions Processing Assistant

Position Details

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Title Admissions Processing Assistant

Requisition Number H02008P

Position Category Hourly/Work Study

Campus Location Weber State University - Ogden, UT

Hours per week 20 hours/week

Months per year 12

Alternate work schedule

Pay Grade

Salary

Hourly Pay Rate $ 15.00

FLSA

Job Summary/Basic Function The Admissions Office provides support to students, faculty, staff, parents, counselors and other clients in the areas of admission and residency. As one of the first departments that students will interact with, the Admissions Office prides itself on its ability to welcome all incoming students with excellent customer service. Provide in-depth customer service to students, faculty, staff, parents and counselors that effectively meets their needs in person, over the phone and email. Many situations are unique and Admissions Processing Assistant must use knowledge of the student information system, campus functions and problem solving skills to assist individuals. Effectively respond to incoming phone calls and check work email consistently throughout the shift. Daily packaging and mailing of Admissions Office materials. Recording and entry of transcripts, test scores and reports into a student information system, and other clerical duties as assigned. This is a part-time hourly position that will continue year round. This is a M-F 4 hours/day position. There are Morning, Midday, and Afternoon shifts. The office hours are 8 AM -5 PM M-Th and 8 AM -4:30 PM F.

Required Qualifications

• High school diploma/ GED
• Basic computer skills
• Available during shift times for office coverage
• If hired, employees will be required to take FERPA training within 3 months of hire.

Preferred Qualifications

• Customer service experience
• Strong communication and composition skills
• Weber State knowledge and experience.
• Knowledge of Google Suite, Microsoft Office, Banner
• Reliable, detail oriented and self motivated
• Willingness to learn and respectfully receive correction

Background Check? Yes

Job Open Date 09/21/2026

Review Date 10/05/2026

Job Close Date 10/21/2026

Open Until Filled No

Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/28029

ADA Essential Job Function

Physical Activity of this position Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).