Enrollment Services Administrative Coordinator

Casper College (WY); Casper (WY); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Full-time position

Benefits package

Job summary

Casper College (WY) is seeking an Administrative Assistant to serve as the main operational support for Enrollment Services. You will manage front-desk intake, coordinate schedules, and ensure confidentiality while supporting Admissions, Student Success, Financial Aid, and the Registrar.

In this role you will supervise student workers, oversee purchasing and logistics, and generate analytics using CRM, SIS, and Google Workspace.

Qualifications

• Associate’s Degree or high school diploma with 2+ years in an office setting providing customer service, data entry, records management, or similar
• Proficient in Microsoft Office Suite and Google applications; able to operate standard office equipment
• Knowledge of FERPA regulations and ability to maintain a high degree of confidentiality
• Ability to establish and maintain effective working relationships
• Ability to professionally communicate and coordinate with multiple stakeholders verbally and in writing

Responsibilities

• Serve as the primary liaison delivering intake, triage, and customer support for phone, email, and in-person inquiries.
• Coordinate front-desk schedules to ensure continuous coverage during standard operating hours.
• Maintain confidentiality according to FERPA guidelines.
• Provide administrative support across Admissions, Student Success, Financial Aid, and the Registrar.
• Lead student appointment scheduling, campus tours, reminders, and rescheduling.
• Use CRM, SIS, and Google Suite daily to generate student outcome reports and process data requests.
• Oversee student work-study supervision, workflows, training materials, and orientation.
• Create and route new advising records to Academic Deans and Registrar staff.
• Manage departmental purchasing, p-card reconciliations, expense coding, and requisitions.
• Coordinate event logistics, travel arrangements, room reservations, and facility work orders.
• Process new advising records for advisor assignments and manage inventory and marketing materials.
• Perform other related administrative duties.

Skills

Customer service

Data entry

Records management

Verbal & written communication

Team collaboration

Education

Associate’s Degree

Bachelor’s Degree

Tools

CRM software

Student Information Systems (SIS)

Google Workspace

Job description

Casper College (WY) is seeking an Administrative Assistant to serve as the main operational support for Enrollment Services. You will manage front-desk intake, coordinate schedules, and ensure confidentiality while supporting Admissions, Student Success, Financial Aid, and the Registrar.

In this role you will supervise student workers, oversee purchasing and logistics, and generate analytics using CRM, SIS, and Google Workspace.