Academic Operations & Front Desk Coordinator

Casper College (WY); Casper (WY); On-site; USD 38,000 - 48,000; Full time

Job summary

Casper College is seeking an Academic Assistant to provide administrative and operational support for the Dean of Social and Behavioral Sciences, faculty, and students.

The role includes front desk management, document preparation, course material support, purchasing, budgeting updates, travel arrangements, and coordination with campus departments. Strong communication and computer skills are essential in a professional campus environment.

Qualifications

• Associate’s Degree with 3+ years in office management or customer service, OR a HS diploma with 5+ years relevant experience
• Knowledge of Casper College policies, procedures and mission
• Knowledge of FERPA regulations
• Knowledge of computer systems and software
• Knowledge of office machines and classroom equipment
• Ability to organize, prioritize and work under general direction
• Strong written and verbal communication
• High computer proficiency across software

Responsibilities

• Provide administrative support to the Dean, faculty, and students
• Manage front desk operations and customer service
• Prepare documents and reports on a timely basis
• Assist with course materials and exams
• Act as purchasing agent using p-cards and requisitions
• Maintain budget updates and financial data for the Dean
• Coordinate travel for faculty, students, and guests
• Schedule facilities and coordinate for internal/external events
• Coordinate and approve course syllabi creation at term start
• Assign students to faculty advisors

Skills

Organizational skills

Verbal & written communication

Attention to detail

Relationship building

Computer proficiency

Education

Associate’s Degree

High School Diploma/GED

Bachelor’s Degree

Tools

Google Workspace

Budgeting software

Office equipment operation

Job description

Casper College is seeking an Academic Assistant to provide administrative and operational support for the Dean of Social and Behavioral Sciences, faculty, and students.

The role includes front desk management, document preparation, course material support, purchasing, budgeting updates, travel arrangements, and coordination with campus departments. Strong communication and computer skills are essential in a professional campus environment.