Enrollment & Records Specialist

Santa Barbara City College; Santa Barbara (CA); On-site; USD 66,000 - 76,000; Full time

Job summary

Santa Barbara City College (SBCC) is hiring an Admissions & Records Specialist to provide comprehensive support for admissions, enrollment, and student records. The role requires processing applications, ensuring compliance with state and federal standards, and maintaining accurate FERPA-compliant records.

You will conduct workshops, campus tours, and outreach to local schools, collaborating with Dual Enrollment and other partners.

Qualifications

• Specialized functions, activities, and operations of admissions, enrollment, and registration.
• State, federal and District rules and regulations related to student residency requirements.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and applicable software including word processing, spreadsheets, and email.
• Reporting techniques.
• Financial record-keeping procedures, methods, practices, and terminology.
• Understanding of and sensitivity to diversity
• Research methods and report preparation
• Record-keeping techniques.
• Modern office practices, procedures and equipment; record-keeping techniques.
• Data entry techniques

Responsibilities

• Oversee and provide admission, registration, and enrollment support for a variety of special programs.
• Coordinate the processing and reviewing of admissions applications and other related documents; review for completeness, accuracy, and compliance to state and federal standards.
• Work confidentially with student records; disseminate and verify forms and paperwork related to student petitions and instructor rosters.
• Prepare and conduct workshops and formal presentations for assigned program to local community organizations and schools; conduct on-campus tours for potential students and parents.
• Attend job fairs and events to promote SBCC programs and services; perform clerical duties including answering phones and greeting visitors.
• Collaborate with Dual Enrollment Programs Office; develop partnerships with K-14 schools; review and process dual enrollment forms.
• Input enrollment data into SIS; maintain automated records; generate computerized reports as required.
• Maintain knowledge of laws, policies, and procedures; attend required conferences and training.
• Travel to local high schools and off-campus sites to provide enrollment information.
• Maintain and organize student records, transcripts, and degree verifications.

Job description

Santa Barbara City College (SBCC) is hiring an Admissions & Records Specialist to provide comprehensive support for admissions, enrollment, and student records. The role requires processing applications, ensuring compliance with state and federal standards, and maintaining accurate FERPA-compliant records.

You will conduct workshops, campus tours, and outreach to local schools, collaborating with Dual Enrollment and other partners.