Enrollment & Records Operations Specialist

Pennwood Cyber Charter School; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Pennwood Cyber Charter School is seeking an Administrative Assistant II to support student records, enrollment operations, and daily office workflows in York, PA. This role focuses on processing records, data entry, inquiries, and ensuring compliance with PDE requirements.

The position requires strong organizational skills, attention to detail, and proficiency with Google Workspace or Microsoft Office. It is an on-site role with potential focus areas based on enrollment cycles.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative or data-focused experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple workflows simultaneously.
• Strong communication and customer service skills.
• Proficiency in Google Workspace or Microsoft Office.

Responsibilities

• Process student records requests (manual and automated).
• Receive, review, and upload student records into internal systems.
• Monitor and pursue missing or incomplete records.
• Manage CNF processes (new enrollments; March/November cycles).
• Send records to receiving schools.
• Process student withdrawals.
• Manage incoming main office phone calls.
• Open, sort, and distribute mail.
• Support staff and family inquiries.
• Assist with staff swag bags and materials.
• Maintain office inventory and supplies.
• Support compliance with PDE regulations and internal processes.
• Assist with documentation and audit readiness.
• Coordinate with districts for records and enrollment verification.

Skills

Attention to detail

Organizational skills

Communication skills

Google Workspace / Microsoft Office

Multitasking

Education

High school diploma or equivalent

2+ years administrative or data-focused experience

Tools

SIS systems

Enrollment processes software

Job description

Pennwood Cyber Charter School is seeking an Administrative Assistant II to support student records, enrollment operations, and daily office workflows in York, PA. This role focuses on processing records, data entry, inquiries, and ensuring compliance with PDE requirements.

The position requires strong organizational skills, attention to detail, and proficiency with Google Workspace or Microsoft Office. It is an on-site role with potential focus areas based on enrollment cycles.