Enrollment & Records Coordinator

Sylvania; Eagle (CO); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PERA retirement plan 20-22% employer

Paid holidays

Paid leave

Tuition reimbursement

Free CMC credits

Job summary

Eagle Valley Middle School is seeking a Registrar to serve as the primary administrator of student records and enrollment processes. You will manage student data, scheduling, attendance, and reporting while delivering excellent customer service to students, families, and staff.

The role requires compliance with district, state, and federal regulations on student records and data confidentiality. Supervision comes from the Principal/Assistant Principal; collaboration across departments is

Qualifications

• High school diploma or equivalent.
• Minimum of one year of office or administrative experience.
• Strong computer skills including Google Workspace or Microsoft Office (especially spreadsheets).
• Experience with database systems or student information systems preferred.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal skills.

Responsibilities

• Manage all student enrollment and withdrawal processes.
• Maintain accurate student records including transcripts and transfer documents.
• Ensure proper documentation and compliance for active and inactive student files.
• Process records requests and transfers in and out of the district.
• Maintain and update the student information system (demographics, attendance, scheduling, state reporting).
• Generate reports for administration (attendance, truancy, grades, transcripts, eligibility).
• Collaborate with administration to build and maintain the master schedule.
• Schedule students and manage schedule changes throughout the school year.
• Maintain accurate attendance records and report truancy data.
• Greet and assist visitors, students, parents, and staff professionally.
• Ensure visitors follow security protocols (sign-in, badges).
• Support office operations and maintain a positive environment.
• Collaborate with school staff and external agencies; assist with newsletters and website updates; provide translation support when applicable.
• Administer first aid and medications as directed by the school nurse; monitor ill students.
• Perform clerical tasks including data entry, filing, copying, and supply management; utilize Google Workspace and MS Office; support lunch/recess supervision as assigned.
• Maintain confidentiality and security of all student information; adapt to changing priorities; perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Customer service

Translation/interpretation support

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Database systems

Student information systems

Job description

Eagle Valley Middle School is seeking a Registrar to serve as the primary administrator of student records and enrollment processes. You will manage student data, scheduling, attendance, and reporting while delivering excellent customer service to students, families, and staff.

The role requires compliance with district, state, and federal regulations on student records and data confidentiality. Supervision comes from the Principal/Assistant Principal; collaboration across departments is