0.81 Registrar - RSES

Eagle, CO; Vail (CO); Hybrid; USD 30,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid holidays

Paid leave

Tuition reimbursement

Free CMC credits

Job summary

Red Sandstone Elementary School in Colorado is seeking a Registrar to serve as the primary administrator of student records and enrollment processes, managing data, scheduling, attendance and reporting while delivering excellent service to students, families, and staff. The role ensures compliance with district, state, and federal regulations on student records and confidentiality.

The position includes coordinating with administrators, handling health room support, front office duties, and

Qualifications

• High school diploma or equivalent.
• Minimum of one year of office or administrative experience.
• Strong computer skills, including Google Workspace or Microsoft Office.
• Experience with database systems or student information systems preferred.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal skills.

Responsibilities

• Manage all student enrollment and withdrawal processes.
• Maintain accurate and complete student records, including transcripts and transfer documentation.
• Ensure proper documentation and compliance for all active and inactive student files.
• Process records requests and transfers in and out of the district.
• Maintain and update the student information system, including demographics, attendance, scheduling, and state reporting data.
• Generate reports for administration (attendance, truancy, grades, transcripts, eligibility, etc.).
• Collaborate with administration to build and maintain the master schedule.
• Schedule students and manage schedule changes throughout the school year.
• Maintain accurate attendance records.
• Greet and assist visitors, students, parents, and staff in a professional and welcoming manner.
• Support office operations and maintain a positive environment.
• Collaborate with school staff, district departments, and external agencies.

Skills

Google Workspace

Microsoft Office

Data entry

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Student information systems

Database systems

Job description

REGISTRAR
Red Sandstone Elementary School
32.50 Hours per Week

BENEFITS: Health, Dental and Vision insurance, 20-22% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others. For full time employees. HIRING SALARY RANGE: $21.46 - $25.75 per hour

For the most current salary schedules, please visit https://www.eagleschools.net/departments/finance/salary-schedules

SUMMARY OF JOB DESCRIPTION:
Serves as the primary administrator of student records and enrollment processes. Responsible for student data management, scheduling, attendance, and reporting while providing excellent customer service to students, families, and staff. Ensures compliance with district, state, and federal regulations regarding student records and data confidentiality.

SUPERVISED BY:
Principal and/or Assistant Principal

ESSENTIAL JOB ELEMENTS:

Enrollment & Records Management

• Manage all student enrollment and withdrawal processes.
• Maintain accurate and complete student records, including transcripts and transfer documentation.
• Ensure proper documentation and compliance for all active and inactive student files.
• Process records requests and transfers in and out of the district.

Data Management & Reporting

• Maintain and update the student information system, including demographics, attendance, scheduling, and state reporting data.
• Generate reports for administration (attendance, truancy, grades, transcripts, eligibility, etc.).
• Participate in required training related to student data systems and reporting.

Scheduling

• Collaborate with administration to build and maintain the master schedule.
• Schedule students and manage schedule changes throughout the school year.

Attendance & Truancy

• Maintain accurate attendance records.
• Monitor and report truancy data; communicate with families regarding attendance concerns and processes.

Front Office & Customer Service

• Greet and assist visitors, students, parents, and staff in a professional and welcoming manner.
• Ensure all visitors follow school security protocols (sign-in, badges, etc.).
• Support overall office operations and maintain a positive environment.

Communication & Collaboration

• Collaborate with school staff, district departments, and external agencies.
• Support school communications, which may include newsletters, website updates, social media, and messaging systems.
• Provide translation/interpretation support when applicable.

Health Room Support

• Administer first aid and medications under the direction of the school nurse when needed.
• Monitor students referred for illness or disciplinary concerns to ensure safety.

General Office Duties

• Perform clerical tasks including data entry, filing, copying, and supply management.
• Utilize office software (Google Workspace, Microsoft Office, etc.) and database systems effectively.
• Support additional duties such as lunch/recess supervision as assigned.

General Responsibilities

• Maintain confidentiality and security of all student information.
• Adapt to changing priorities and deadlines in a fast-paced environment.
• Perform other duties as assigned.

Contacts:
Students, parents, staff, administrators, vendors, and community members.

QUALIFICATIONS:

• High school diploma or equivalent.
• Minimum of one (1) year of office or administrative experience.
• Strong computer skills, including proficiency in Google Workspace or Microsoft Office (especially spreadsheets).
• Experience with database systems or student information systems preferred.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal skills.