Registrar

Sylvania; Eagle (CO); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PERA retirement plan 20-22% employer

Paid holidays

Paid leave

Tuition reimbursement

Free CMC credits

Job summary

Eagle Valley Middle School is seeking a Registrar to serve as the primary administrator of student records and enrollment processes. You will manage student data, scheduling, attendance, and reporting while delivering excellent customer service to students, families, and staff.

The role requires compliance with district, state, and federal regulations on student records and data confidentiality. Supervision comes from the Principal/Assistant Principal; collaboration across departments is

Qualifications

• High school diploma or equivalent.
• Minimum of one year of office or administrative experience.
• Strong computer skills including Google Workspace or Microsoft Office (especially spreadsheets).
• Experience with database systems or student information systems preferred.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal skills.

Responsibilities

• Manage all student enrollment and withdrawal processes.
• Maintain accurate student records including transcripts and transfer documents.
• Ensure proper documentation and compliance for active and inactive student files.
• Process records requests and transfers in and out of the district.
• Maintain and update the student information system (demographics, attendance, scheduling, state reporting).
• Generate reports for administration (attendance, truancy, grades, transcripts, eligibility).
• Collaborate with administration to build and maintain the master schedule.
• Schedule students and manage schedule changes throughout the school year.
• Maintain accurate attendance records and report truancy data.
• Greet and assist visitors, students, parents, and staff professionally.
• Ensure visitors follow security protocols (sign-in, badges).
• Support office operations and maintain a positive environment.
• Collaborate with school staff and external agencies; assist with newsletters and website updates; provide translation support when applicable.
• Administer first aid and medications as directed by the school nurse; monitor ill students.
• Perform clerical tasks including data entry, filing, copying, and supply management; utilize Google Workspace and MS Office; support lunch/recess supervision as assigned.
• Maintain confidentiality and security of all student information; adapt to changing priorities; perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Customer service

Translation/interpretation support

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Database systems

Student information systems

Job description

REGISTRAR Eagle Valley Middle School

BENEFITS:

• Health
• Dental
• Vision insurance
• 20-22% employer contribution to your PERA retirement plan
• paid holidays
• paid leave
• tuition reimbursement
• free CMC credits

For full time employees.

HIRING SALARY RANGE: $21.46 - $25.75 per year

For the most current salary schedules, please visit https://www.eagleschools.net/departments/finance/salary-schedules

INTERNATIONAL APPLICATIONS: We are not accepting international applications for the 2026–2027 school year at this time. We encourage you to check back in Spring 2027 for future opportunities.

SUMMARY OF JOB DESCRIPTION: Serves as the primary administrator of student records and enrollment processes. Responsible for student data management, scheduling, attendance, and reporting while providing excellent customer service to students, families, and staff. Ensures compliance with district, state, and federal regulations regarding student records and data confidentiality.

SUPERVISED BY: Principal and/or Assistant Principal

ESSENTIAL JOB ELEMENTS:

Enrollment & Records Management

• Manage all student enrollment and withdrawal processes.
• Maintain accurate and complete student records, including transcripts and transfer documentation.
• Ensure proper documentation and compliance for all active and inactive student files.
• Process records requests and transfers in and out of the district.

Data Management & Reporting

• Maintain and update the student information system, including demographics, attendance, scheduling, and state reporting data.
• Generate reports for administration (attendance, truancy, grades, transcripts, eligibility, etc.).
• Participate in required training related to student data systems and reporting.

Scheduling

• Collaborate with administration to build and maintain the master schedule.
• Schedule students and manage schedule changes throughout the school year.

Attendance & Truancy

• Maintain accurate attendance records.
• Monitor and report truancy data; communicate with families regarding attendance concerns and processes.

Front Office & Customer Service

• Greet and assist visitors, students, parents, and staff in a professional and welcoming manner.
• Ensure all visitors follow school security protocols (sign-in, badges, etc.).
• Support overall office operations and maintain a positive environment.

Communication & Collaboration

• Collaborate with school staff, district departments, and external agencies.
• Support school communications, which may include newsletters, website updates, social media, and messaging systems.
• Provide translation/interpretation support when applicable.

Health Room Support

• Administer first aid and medications under the direction of the school nurse when needed.
• Monitor students referred for illness or disciplinary concerns to ensure safety.

General Office Duties

• Perform clerical tasks including data entry, filing, copying, and supply management.
• Utilize office software (Google Workspace, Microsoft Office, etc.) and database systems effectively.
• Support additional duties such as lunch/recess supervision as assigned.

General Responsibilities

• Maintain confidentiality and security of all student information.
• Adapt to changing priorities and deadlines in a fast-paced environment.
• Perform other duties as assigned.

Contacts: Students, parents, staff, administrators, vendors, and community members.

QUALIFICATIONS:

• High school diploma or equivalent.
• Minimum of one (1) year of office or administrative experience.
• Strong computer skills, including proficiency in Google Workspace or Microsoft Office (especially spreadsheets).
• Experience with database systems or student information systems preferred.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal skills.

JOB CONTACT

Eric Mandeville - Principal

[e-mail]
970.328.8910