Enrollment & Records Coordinator

Kiowa Tribe Of Oklahoma; Carnegie (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

The Kiowa Tribe Of Oklahoma seeks an Enrollment Administrative Assistant to provide frontline support, assist with enrollment applications, and maintain confidential membership records. You will help members with inquiries and documentation, supporting the Enrollment Office's compliance and efficiency.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to handle sensitive information.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Prior administrative or clerical experience required; tribal government experience preferred.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office and data entry systems.
• Willingness to learn tribal enrollment procedures, blood quantum, lineage tracking, and sovereignty issues.
• Ability to pass a background check and drug screening.

Responsibilities

• Provide frontline support to tribal members seeking enrollment assistance and related documentation.
• Preview and process enrollment applications, verifying eligibility and data accuracy.
• Maintain and update the tribal membership database with confidential information.
• Prepare enrollment reports, statistics, and correspondence for other departments.
• Assist with issuance and renewal of tribal identification cards.
• Respond to inquiries via phone, email, and in person with confidentiality.
• File and organize documents in line with tribal recordkeeping policies.
• Ensure compliance with tribal Enrollment Membership Act and amendments.
• Assist with census updates, outreach, or enrollment drives.
• Maintain confidentiality and security of all personal and tribal records.

Skills

Organizational skills

Communication skills

Customer service

Data entry

Education

Associate degree or higher in administrative studies/public administration

High school diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

The Kiowa Tribe Of Oklahoma seeks an Enrollment Administrative Assistant to provide frontline support, assist with enrollment applications, and maintain confidential membership records. You will help members with inquiries and documentation, supporting the Enrollment Office's compliance and efficiency.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to handle sensitive information.