Executive Tribal Admin Assistant: Meetings & Records

Iowa Tribe of Oklahoma, Inc; Northern (KY); Hybrid; USD 42,000 - 58,000; Full time

Job summary

The Iowa Tribe of Oklahoma, Inc. seeks an organized Administrative Assistant to provide high-level support to the Executive Director, including research, preparing reports, correspondence, travel arrangements, scheduling meetings, and coordinating with the Business Committee.

Key duties include managing communications, maintaining confidential records, preparing agendas, minutes, and coordinating meetings, teleconferences, and special projects for the Business Committee while upholding tribal

Qualifications

• High School Diploma or GED required.
• Five years of office experience or equivalent college or business training.
• Ability to maintain confidentiality and professional discretion.
• Strong organizational and multitasking abilities.

Responsibilities

• Conserve Business Committee time by reading, researching, and routing correspondence.
• Open, sort, and distribute incoming correspondence.
• File and retrieve tribal documents, records, and reports.
• Prepare agendas and collect materials for meetings; take minutes.
• Plan meetings, teleconferences, and travel; complete assigned projects.

Skills

Office administration

Confidentiality

Interpersonal skills

Multitasking

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Internet research

Job description

The Iowa Tribe of Oklahoma, Inc. seeks an organized Administrative Assistant to provide high-level support to the Executive Director, including research, preparing reports, correspondence, travel arrangements, scheduling meetings, and coordinating with the Business Committee.

Key duties include managing communications, maintaining confidential records, preparing agendas, minutes, and coordinating meetings, teleconferences, and special projects for the Business Committee while upholding tribal