Enrollment & Office Coordinator - Child Development Center

City Colleges of Chicago; Chicago (IL); On-site; USD 57,000 - 60,000; Full time

Job summary

City Colleges of Chicago at Truman College is seeking a Program Administrative Assistant to support the Child Development Center’s enrollment, attendance, health, safety and nutrition tasks in line with grant regulations and licensing standards.

The role offers frontline interaction with parents and visitors, data entry and document management, and collaboration with the Site Director and Family Services Coordinator to maintain records and smooth center operations.

Qualifications

• Associate degree and 2 years of clerical/ client experience required.
• Bachelor's degree preferred.
• Experience in Head Start or social service settings preferred.
• Strong customer service attitude and interaction with parents and staff.
• Strong oral and written communication skills.
• Highly organized with the ability to meet deadlines and work independently.

Responsibilities

• Assist in enrollment, attendance, and data entry for center records.
• Direct parents, visitors, and staff to appropriate personnel.
• Help manage accounts payable/receivable and track volunteer hours.
• Create, revise, and update documents, memos, and forms.
• Complete monthly reports and assist the Site Director as needed.
• Enter data into center management systems (attendance, health, family and staff data).
• Maintain inventory and order office and classroom materials.
• Assist with food service coordination and menu development when needed.

Skills

Customer service

Communication

Organization

Independent work

Data entry

Education

Associate's Degree in Business, Education or related field

Bachelor's Degree preferred

Tools

Microsoft Office

Excel

Word

Job description

City Colleges of Chicago at Truman College is seeking a Program Administrative Assistant to support the Child Development Center’s enrollment, attendance, health, safety and nutrition tasks in line with grant regulations and licensing standards.

The role offers frontline interaction with parents and visitors, data entry and document management, and collaboration with the Site Director and Family Services Coordinator to maintain records and smooth center operations.