Enrollment & Administrative Coordinator

Boys & Girls Club of North Central Illinois; South Elgin (IL); On-site; USD 40,000 - 50,000; Full time

Job summary

The Boys & Girls Club of North Central Illinois seeks an Enrollment Assistant to support administrative operations in the Illinois office. You will manage calendars, prioritize emails and calls, gather documents for meetings, and assist with enrollment and CCAP processes.

Strong organization, written and verbal communication, and the ability to handle confidential information are essential. You will contribute to families and community members’ needs during program hours and beyond in a

Qualifications

• Minimum 1-year work experience as an Administrative Assistant or similar role.
• Prior non-profit work experience is a plus.
• Excellent skills and experience with Microsoft Word, Excel, and Outlook, working with databases and Internet research.
• A personal mission, vision, and values that align with Boys & Girls Clubs of Elgin
• Exhibit professionalism and integrity through superior written and verbal communication skills
• Exceptional skills in organization, attention to detail, time management, and ability to manage multiple tasks, define and set priorities and problem-solve
• Ability to take initiative with projects to work both independently and in a team.
• Familiarity with office equipment and applications (e.g., e-calendars and copy machines)
• Discretion and confidentiality
• Must have a valid State Driver’s License

Responsibilities

• Front Desk Support: Answering phone and fielding inquiries during non-program hours.
• Support program operations during program hours and assist families and community members.
• Process enrollment forms and CCAP applications; verify completeness and signatures.
• Manage CCAP paperwork with CCR&Rs and submit attendance certificates.
• Email/membership inbox management and family communications.
• Process Club Membership & CCAP Applications; verify accuracy and signatures.
• Handle paycheck stubs processing for CCAP determinations.
• Create and format internal/external communications and reports.
• Screen and direct phone calls and distribute correspondence.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Outlook

Database experience

Internet research

Time management

Communication skills

Organization

Teamwork

Driver's license

Job description

The Boys & Girls Club of North Central Illinois seeks an Enrollment Assistant to support administrative operations in the Illinois office. You will manage calendars, prioritize emails and calls, gather documents for meetings, and assist with enrollment and CCAP processes.

Strong organization, written and verbal communication, and the ability to handle confidential information are essential. You will contribute to families and community members’ needs during program hours and beyond in a