Enrollment Management Administrative Specialist

North Central Texas College; Denton (TX); On-site; USD 31,000 - 38,000; Full time

Job summary

North Central Texas College (NCTC) seeks an Administrative Specialist to support the Associate Vice Chancellor of Enrollment Management. This role involves managing schedules, coordinating meetings, handling confidential docs, and preparing reports on enrollment, retention, and recruitment.

Responsibilities include budgeting and reimbursements, campus event support, and maintaining academic records. The position requires a High School diploma or GED and strong organization and communication

Qualifications

• High School diploma or GED is required.
• Confidentiality regarding private information and FERPA.
• Strong communication and customer service skills are essential.
• Clerical skills such as typing and office procedures.
• Knowledge of budgets, purchase orders, and requisitions.
• Ability to work with a team but also independently.
• Must be able to multi-task.
• Knowledge of higher education practices and procedures.

Responsibilities

• Provide positive experience for students, parents, guests, and colleagues.
• Prepare and enter monthly mileage reimbursement forms for multiple departments.
• Process budgetary requests to ensure invoices are reviewed and paid promptly.
• Serve as first point of contact for Advising & Completion by answering calls and emails.
• Interact with students on and off campus to direct them to the appropriate office.
• Ascertain student application status and eligibility for registration.
• Scan emails and enrollment documents into the internal storage system (Docubase).
• Assist with event setup for various departments.
• Prepare monthly expense reports for the AV Chancellor.
• Perform other duties as assigned.

Skills

Microsoft programs

Confidentiality & FERPA

Strong communication & customer care

Clerical skills & typing

Budget knowledge

Team-oriented yet independent

Multi-tasking

Higher Education practices

Education

High School diploma or GED

Tools

Docubase

J1 Desktop

JRM

Job description

North Central Texas College (NCTC) seeks an Administrative Specialist to support the Associate Vice Chancellor of Enrollment Management. This role involves managing schedules, coordinating meetings, handling confidential docs, and preparing reports on enrollment, retention, and recruitment.

Responsibilities include budgeting and reimbursements, campus event support, and maintaining academic records. The position requires a High School diploma or GED and strong organization and communication