Enrollment & Family Engagement Coordinator

Gideon Hausner Jewish Day School; Palo Alto (CA); On-site; USD 44,000 - 54,000; Full time

Job summary

Gideon Hausner Jewish Day School in Palo Alto, CA, seeks an Enrollment & Engagement Assistant to provide administrative coordination and event support. You will manage meetings, communications, tours, and family interactions, helping ensure smooth experiences for prospective and current families.

This full‑time on‑campus role requires 3+ years in administrative roles, strong organization, and proficiency with Google Workspace.

Qualifications

• 3+ years of administrative support, event coordination, or similar role.
• Strong organization and attention to detail.
• Ability to manage multiple priorities and work independently.
• Excellent written and interpersonal communication skills.
• Proficiency with Google Workspace; comfortable with databases and CRMs.
• High school diploma or equivalent; college education preferred.

Responsibilities

• Schedule meetings, tours, prospective student visits, and other appointments.
• Manage calendars, invitations, room reservations, Zoom links, and related logistics.
• Prepare materials and documents for meetings, tours, and events.
• Maintain shared files, forms, records, and administrative resources.
• Support routine data entry, tracking, and follow‑up.
• Track outstanding administrative items and help ensure follow‑through.
• Coordinate the prospective-family experience and admissions communications.
• Coordinate event logistics from planning through day‑of execution.
• Process administrative paperwork including volunteer clearance forms and waivers.
• Maintain records related to events and family participation.
• Represent Hausner professionally with families, volunteers, vendors, and partners.

Skills

Organization

Attention to detail

Follow-through

Communication

Google Workspace

CRM systems

Education

High school diploma or equivalent

Undergraduate coursework preferred

Tools

CRM software

Databases

Job description

Gideon Hausner Jewish Day School in Palo Alto, CA, seeks an Enrollment & Engagement Assistant to provide administrative coordination and event support. You will manage meetings, communications, tours, and family interactions, helping ensure smooth experiences for prospective and current families.

This full‑time on‑campus role requires 3+ years in administrative roles, strong organization, and proficiency with Google Workspace.