Enrollment Coordinator

Catlin Gabel School; Portland (OR); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Catlin Gabel School seeks an Enrollment Coordinator to create a welcoming, organized experience for prospective and newly enrolled families from first contact through enrollment. You will work with the Enrollment Management team to run recruitment events, shadow days, tours, ambassadors, and related logistics.

The role supports year-round enrollment operations, maintains applicant records and calendars, and provides front-desk back-up coverage while coordinating volunteers across the school

Qualifications

• This role supports prospective and enrolled families throughout the enrollment process.
• Experience coordinating events, visits, tours, and volunteer programs is preferred.
• Strong customer-service orientation and ability to manage multiple moving parts.

Responsibilities

• Lead Enrollment Events & Program Logistics: manage timelines, venues, budgets, communications, volunteers, and family-facing logistics.
• Coordinate Applicant Visits, Tours & Ambassador Programs: organize shadow days, visits, tours, and ambassador activities.
• Deliver a Strong Prospective Family Experience & Enrollment Operations: assist families through enrollment and keep records, calendars, and communications current.
• Support Enrollment Operations: provide front desk coverage, back-up support, and coordinate parent/guardian and student volunteers.

Skills

Relationship skills

Organizational skills

Collaboration

Discretion

Tech literacy

Education

Bachelor’s degree preferred

2+ years events experience

Experience with customers/clients

Education/nonprofit background

Tools

Microsoft 365

Google Workspace

Databases

Task-management tools

Job description

Catlin Gabel is an independent, progressive school (preschool-grade 12) whose mission is to foster compassionate and curious citizens of the world by inspiring in every student a love of learning and the courage to take responsible action. The school is located in the southwest hills of Portland, OR on a 67-acre wooded campus. All team members are an integral part of the student experience and are expected to uphold our core values of Kindness, Integrity, and Inclusion in all that they do.

Catlin Gabel School is an Equal Opportunity Employer. We celebrate diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, or any other protected characteristic under federal, state, or local law. If you have any questions, please reach out to [e-mail].

The Enrollment Management team helps prospective families learn about Catlin Gabel, navigate the admission process, and feel welcomed into the School community. The team works collaboratively across divisions and departments and values thoughtful service, clear communication, strong organization, and a positive family experience.

POSITION DETAILS

Department: Enrollment | Reports to: Director of Financial Assistance

FLSA: Exempt | EEO: 6

THE ROLE

The Enrollment Coordinator helps create a welcoming, organized, and responsive experience for prospective and newly enrolled families from their first interactions with Catlin Gabel through the enrollment process. Working closely with the Enrollment Management team, this role coordinates recruitment events, applicant visits and shadow days, family tours, ambassador programs, and the many operational details that help families navigate the process smoothly.

This role is a strong fit for someone who enjoys working with people, managing many moving pieces, and bringing order and hospitality to a dynamic school environment. The Enrollment Coordinator also provides year-round administrative support to the Enrollment team and regular back-up coverage for the School's reception desk.

WHAT YOU'LL DO

The Enrollment Coordinator reports to the Director of Financial Assistance and is responsible for:

• Lead Enrollment Events & Program Logistics: Coordinate the details that make recruitment, enrollment, outreach, and yield events successful, including timelines, facilities, budgets, communications, volunteers, and family-facing logistics.
• Coordinate Applicant Visits, Tours & Ambassador Programs: Organize shadow days, visit/assessment days, tours, and ambassador programs so prospective students and families have a welcoming, well-coordinated experience.
• Deliver a Strong Prospective Family Experience & Enrollment Operations: Support families throughout the enrollment cycle while keeping important team operations, applicant records, calendars, committee logistics, communications, and year-round enrollment processes moving.
• Support Enrollment Operations: Provide year-round administrative support to the enrollment team, provide front desk coverage and back-up, and coordinate parent/guardian and student volunteers.

WHO YOU ARE & KEYS TO SUCCESS

To be successful in this role, you will excel in these areas:

• Relationship & Service Oriented: You create a warm, helpful experience and communicate clearly with families, students, volunteers, and colleagues.
• Organized & Reliable: You manage events, schedules, records, details, and deadlines with strong follow-through.
• Collaborative & Adaptable: You enjoy working across teams, can shift priorities, and contribute to a positive, service-oriented environment.
• Sound Judgment & Discretion: You handle confidential information and sensitive situations with tact, good judgment, and professionalism.
• Technology & Data Fluency: You are comfortable with common workplace technology such as Microsoft 360 or Google Workspace, databases, task-management tools, and learning new systems.

EDUCATION AND EXPERIENCE

A bachelor's degree is preferred, or an equivalent combination of education and relevant experience. Candidates should bring at least two years of experience managing events and/or projects in an education, nonprofit, or business environment, along with experience working with customers or clients and coordinating volunteers. Independent-school, enrollment/admission, or education-administration experience is preferred.

WHAT ELSE YOU SHOULD KNOW

This is a full-time, 12-month, benefit-eligible position, generally Monday through Friday. The role requires flexibility for additional hours, including frequent early mornings, evenings, and weekends to support meetings and enrollment events. The position includes regular movement across Catlin Gabel's 67-acre campus, event setup and take-down, applicant visits and tours, frequent computer work, and occasional lifting or moving of up to 30 pounds.