Engineering Services Coordinator - Project & Admin Lead

Jobtailor; North Carolina; On-site; USD 48,000 - 62,000; Full time

Job summary

Patheon in North Carolina is seeking an experienced administrative support professional to assist department staff and manage complex administrative tasks. You will coordinate activities for the engineering project portfolio and track deliverables, timelines, and communications with project managers and clients.

Responsibilities include onboarding, maintaining calendars, preparing documents, and ensuring compliance with SOPs and Good Manufacturing Practices.

Qualifications

• High school diploma or GED required.
• Minimum 5 years of related administrative experience.
• Equivalent combinations of education, training, and experience may be considered.
• Strong interpersonal and communication skills.
• Ability to prioritize multiple tasks.

Responsibilities

• Provide administrative support for departmental staff and resolve complex administrative issues.
• Serve as departmental expert on administrative policies and procedures.
• Coordinate activities and support key engineering functions for flawless execution of the engineering project portfolio.
• Support the Director of CAPEX, Senior Project Manager, and Project Managers in planning, coordinating, and tracking team activities, timelines, and project deliverables.
• Orient new employees and contractors on departmental procedures and clarify company policies.
• Liaise between Project Managers, internal project teams, and clients to support communication, project progression, and issue resolution.
• Coordinate project management tasks and maintain a safe working environment.
• Coordinate administrative aspects of special projects and meetings.
• Maintain multiple calendars, track open items, and support tier meetings.
• Prepare and proofread complex documents, presentations, reports, and letters; gather and summarize data.
• Maintain departmental organizational charts.
• Administer and manage E-Cars, Catalyst, and Ariba systems.
• Process purchase requisitions according to corporate guidelines and support project controls infrastructure.
• Coordinate project documentation, client shipments, internal files, and project binders.
• Attend and assist in project team meetings, client conferences, and on-site visits.
• Engage with departmental systems, visual management, scheduling systems, KPIs, process improvements, and problem solving.

Skills

Project Coordination

Administrative Support

Microsoft Office Proficiency

Good Manufacturing Practices

Interpersonal Communication

Education

High School Diploma

GED Certificate

Tools

E-Cars

Catalyst

Ariba Systems

Visual Management Systems

Job description

Patheon in North Carolina is seeking an experienced administrative support professional to assist department staff and manage complex administrative tasks. You will coordinate activities for the engineering project portfolio and track deliverables, timelines, and communications with project managers and clients.

Responsibilities include onboarding, maintaining calendars, preparing documents, and ensuring compliance with SOPs and Good Manufacturing Practices.