Project Coordinator

Booth Assoc; Raleigh (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Booth Assoc seeks a Project Coordinator for its Raleigh Office. This role involves supporting project management and engineering staff with administrative tasks while ensuring projects are delivered on time.

The ideal candidate should have a 4-year degree and 2-4 years of administrative experience, preferably within an engineering firm. Strong attention to detail and proficiency in various software are required for success. This position is not remote.

Qualifications

• Minimum 4-year degree from a university or technical college required.
• 2-4 years of administrative experience preferred, engineering firm experience is a plus.

Responsibilities

• Assist in creation of scope of work documentation.
• Maintain internal project deliverable tracker.
• Coordinate travel arrangements for project staff.

Skills

Project Management

Business Writing

Microsoft Excel

Attention to Detail

Interpersonal Skills

Education

4-year degree from a university or technical college

Tools

Microsoft Word

Microsoft Project

Microsoft PowerPoint

Outlook

PDF Editing Software

Job description

Description

Project Coordinator is a position within the Raleigh Office team to perform and assist with related project management and administrative tasks. Incumbents are expected to perform a variety of tasks to support project management and engineering staff in accordance with company best practices, processes, and programs. This position is expected to work with multiple peers to support project deliverables. This is NOT a remote position.

Requirements

• Assist in creation of scope of work documentation, including financials, based on previous relevant projects.
• Enter financial specifics into project accounting database and obtain reports for Project Managers and Project Engineers.
• Willingness to learn general project flow as it relates to deliverable tracking and understand details and dependencies of all tasks relevant to scheduling.
• Maintain internal project deliverable tracker with updated dates from project schedules.
• Assist project managers with maintenance of project schedules.
• Prepare bid documentation including technical specifications, formalized proposals, presentations, and brochures.
• Generate bid tabs, conduct bid openings with vendors, and generate/track purchase orders.
• Maintain historical databases.
• Interact with client/vendors as required to coordinate document delivery and seminar set up.
• Attend meetings, taking detailed notes that can be synthesized for key actions with assistance from PMs/Technical Leads.
• Coordinate travel arrangements.
• Create and track purchase orders.
• Thorough organizing and filing of digital documentation.
• Proficiency in business writing and an excellent command of the English language.
• Strong attention to detail, with superior administrative, analytical and interpersonal skills.
• Perform basic functions of Microsoft Excel, Word, Project, PowerPoint and Outlook.
• Proficiency in PDF editing software.
• Must interface well with employees and customers at all levels.
• Perform other related duties incidental to the work described herein.
• The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Minimum Qualifications

A minimum of a 4-year degree from a university or technical college is required. 2-4 years administrative experience is required, engineering firm experience preferred.