ArchitecturalEngineering Project Coordinator

Harrell Design Group PC; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

A growing healthcare-focused architectural firm located in Charlotte seeks a Project Coordinator to assist Project Managers and Principals with administrative and technical duties. Candidates should be highly organized with strong communication skills. The role involves coordinating project activities, managing documentation, and facilitating meetings. This position provides an opportunity to work in a dynamic environment with various responsibilities.

Qualifications

• Demonstrated ability to manage multiple priorities in a dynamic environment.
• Proficient in traditional and digital marketing tools.
• Experience in a similar role within a construction or architectural firm preferred.

Responsibilities

• Assist Project Managers and Principals with administrative duties.
• Coordinate project schedule and contractual requirements.
• Draft and manage contracts with vendors and consultants.
• Facilitate meetings and track project information.
• Maintain project documentation and reports.

Skills

Highly organized

Excellent written and speaking skills

Ability to function well with multiple priorities

Proven work experience as a Marketing Coordinator

Knowledge of marketing tools

Solid computer skills

Familiarity with CRM and CMS software

Excellent communication skills

Experience with a construction or architectural firm

Tools

MS Office

Web analytics

Job description

Overview

Progressive, dynamic, and growing healthcare-focused architectural and engineering firm located in Southeast Charlotte seeks a Project Coordinator for our corporate headquarters. Main responsibilities include assisting Project Managers, and Principals with administrative and technical duties.

Responsibilities

• Participate in Notice To Proceed meetings and maintain all project information throughout project duration. Coordinate project’s contractual schedule requirements with Principals.
• Draft and coordinate contracts with outside vendors and consultants. Facilitate execution of contracts.
• Assist in scheduling required Client, Consultant and Vendor Meetings and conference calls.
• Assist in gathering, tracking or obtaining any Vendor Materials or services required during the project including but not limited printing, binding and photography.
• Maintain Weekly Issuance of Issues Log with deadline tracking.
• Provide Specification support and facilitation, as needed.
• Assist in coordinating all Project Document Printing, Shipping and Delivery.
• Coordinate with staff to maintain all weekly Resource and Hours Utilized Reports.
• Assist in coordinating project design activities and communications.

Qualifications

• Highly organized
• Excellent written and speaking skills
• Ability to function well with multiple priorities in a dynamic work environment
• Proven work experience as a Marketing Coordinator or similar role
• Knowledge of traditional and digital marketing tools
• Solid computer skills, including MS Office and web analytics
• Familiarity with Customer Relationship Management and Content Management System software
• Excellent communication and presentation skills
• Strongly Preferred: Experience with a construction firm or architectural firm in a similar capacity

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance