Engineering Recruiting Operations Specialist

Vertiv; Delaware (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Vertiv is seeking a Recruiting Coordinator to support the Engineering recruiting team in Westerville, OH. The role focuses on high‑impact operational and analytical tasks, ensuring a seamless candidate experience and accurate recruiting data management.

Onsite collaboration with HR and Finance will drive timely processing of travel, expenses, invoices, and POs. The position emphasizes data integrity, executive reporting, and dashboards, with close partnership to recruiters and hiring managers

Qualifications

• 2+ years of experience in a Recruiting Coordinator, HR Operations, or Talent Acquisition support role.
• Strong proficiency in Microsoft Excel, including pivot tables and complex formulas; demonstrated experience maintaining and analyzing recruiting data.
• Experience creating PowerPoint presentations or dashboards for business or leadership audiences.
• Proven experience coordinating candidate interviews and managing candidate logistics in a fast-paced environment.
• Familiarity with ATS platforms (e.g., Oracle Recruiting Cloud, Workday, Taleo, iCIMS, or similar).
• Experience handling expenses, invoices, and/or purchase orders in partnership with Finance or Accounts Payable.

Responsibilities

• Coordinate complex interview schedules across multiple time zones for Engineering candidates, including panels and virtual interviews.
• Serve as a primary point of contact for candidates, ensuring clear communication, professionalism, and a positive candidate experience.
• Manage interview logistics, confirmations, calendar invites, and last-minute changes with discretion and urgency.
• Coordinate candidate travel arrangements (airfare, hotel, ground transport) in line with travel policies.
• Review, reconcile, and track candidate interview expenses for policy compliance.
• Own invoice processing and create/reconcile purchase orders with Finance.

Skills

Interview coordination

Candidate experience

Data management

Travel & expenses coordination

Invoice processing

Dashboard reporting

Communications

Tools

Oracle Recruiting Cloud

Workday

Taleo

iCIMS

PowerPoint

Excel

Job description

Vertiv is seeking a Recruiting Coordinator to support the Engineering recruiting team in Westerville, OH. The role focuses on high‑impact operational and analytical tasks, ensuring a seamless candidate experience and accurate recruiting data management.

Onsite collaboration with HR and Finance will drive timely processing of travel, expenses, invoices, and POs. The position emphasizes data integrity, executive reporting, and dashboards, with close partnership to recruiters and hiring managers