Contract Recruiting Coordinator/Analyst – Engineering and IT

Vertiv Holdings Co; Westerville (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

Vertiv Holdings Co in Westerville, OH seeks a Recruiting Coordinator/Analyst – Engineering and IT to support engineering recruiting team, manage data, and coordinate interview travel and expenses.

This role partners with recruiters, hiring managers, HRBP's, Finance and Travel teams to ensure seamless candidate experience and executive-level visibility through dashboards and reporting. Onsite at Vertiv HQ.

Qualifications

• 2+ years in a Recruiting Coordinator or HR Operations role.
• Strong proficiency in Microsoft Excel, including pivot tables and complex formulas.
• Experience creating PowerPoint presentations or dashboards for business or leadership audiences.
• Proven experience coordinating candidate interviews and managing candidate logistics in a fast-paced environment.
• Familiarity with ATS platforms (e.g., Oracle Recruiting Cloud, Workday, Taleo, iCIMS, or similar).
• Experience handling expenses, invoices, and/or purchase orders with Finance or Accounts Payable.
• Exceptional attention to detail, organization, and follow-through.

Responsibilities

• Maintain and audit recruiting data within Vertiv’s ATS and related tools to ensure accuracy, compliance, and reporting readiness.
• Support requisition lifecycle activities, including requisition setup, status updates, interview status tracking, and candidate dispositioning for Engineering roles.
• Partner with Recruiters to ensure clean data inputs for headcount tracking, aging reports, and compliance requirements.
• Build, maintain, and refresh recruiting reports using Excel (advanced formulas, pivot tables, VLOOKUP/XLOOKUP, data validation).
• Develop and update PowerPoint dashboards used for leadership reviews, engineering hiring updates, and workforce planning discussions.
• Track key recruiting metrics such as requisition aging, interview activity, offer progress, and candidate pipeline health for Engineering roles.
• Coordinate complex interview schedules across multiple time zones for Engineering candidates, including panels and virtual interviews.
• Serve as a primary point of contact for candidates, ensuring clear communication, professionalism, and a positive Vertiv candidate experience.
• Manage interview logistics, confirmations, calendar invites, and last-minute changes with discretion and urgency.
• Coordinate candidate travel arrangements, including airfare, hotel, ground transportation, and itineraries, in alignment with Vertiv travel policies.
• Provide guidance to candidates on interview expense submission and reimbursement processes.
• Review, reconcile, and track candidate interview expenses to ensure accuracy and policy compliance.
• Own invoice processing, including reviewing vendor invoices, resolving discrepancies, and ensuring timely submission.
• Create and manage purchase orders (POs) related to recruiting services, travel, or vendors; partner with Finance and Accounts Payable to ensure proper coding and approvals.

Skills

Excel

PowerPoint

ATS platforms

Interview coordination

Data accuracy

Communication

Tools

Oracle Recruiting Cloud

Workday

Taleo

iCIMS

Job description

Job Summary

The Recruiting Coordinator/Analyst – Engineering and IT provides high‑impact operational, analytical, and logistical support to Vertiv’s Engineering recruiting team. This role partners closely with Recruiters, Hiring Managers, HRBP’s, Finance, and Travel/Expense teams to ensure seamless candidate experience, accurate recruiting data management, and timely processing of interview travel, expenses, invoices, and purchase orders.

This position is critical to maintaining recruiting process integrity, data accuracy, and executive‑level visibility into engineering hiring activity through dashboards and reporting.

This position will be based onsite at Vertiv’s HQ location at 505 N. Cleveland Ave., Westerville, OH 43082.

Responsibilities

Recruiting Systems & Data Management

• Maintain and audit recruiting data within Vertiv’s Applicant Tracking System (ATS) and related recruiting tools to ensure accuracy, compliance, and reporting readiness.
• Support requisition lifecycle activities, including requisition setup, status updates, interview status tracking, and candidate dispositioning for Engineering roles.
• Partner with Recruiters to ensure clean data inputs for headcount tracking, aging reports, and compliance requirements.

Data Analysis, Reporting & Dashboards

• Build, maintain, and refresh recruiting reports using Excel (advanced formulas, pivot tables, VLOOKUP/XLOOKUP, data validation).
• Develop and update PowerPoint dashboards used for leadership reviews, engineering hiring updates, and workforce planning discussions.
• Track key recruiting metrics such as requisition aging, interview activity, offer progress, and candidate pipeline health for Engineering roles.

Interview Coordination & Candidate Experience

• Coordinate complex interview schedules across multiple time zones for Engineering candidates, including panels and virtual interviews.
• Serve as a primary point of contact for candidates, ensuring clear communication, professionalism, and a positive Vertiv candidate experience.
• Manage interview logistics, confirmations, calendar invites, and last‑minute changes with discretion and urgency.

Candidate Travel, Expenses & Financial Processing

• Coordinate candidate travel arrangements, including airfare, hotel, ground transportation, and itineraries, in alignment with Vertiv travel policies.
• Provide guidance to candidates on interview expense submission and reimbursement processes.
• Review, reconcile, and track candidate interview expenses to ensure accuracy and policy compliance.
• Own invoice processing, including reviewing vendor invoices, resolving discrepancies, and ensuring timely submission.
• Create and manage purchase orders (POs) related to recruiting services, travel, or vendors; partner with Finance and Accounts Payable to ensure proper coding and approvals.

Requirements

• 2+ years of experience in a Recruiting Coordinator, HR Operations, or Talent Acquisition support role.
• Strong proficiency in Microsoft Excel, including pivot tables and complex formulas; demonstrated experience maintaining and analyzing recruiting data.
• Experience creating PowerPoint presentations or dashboards for business or leadership audiences.
• Proven experience coordinating candidate interviews and managing candidate logistics in a fast‑paced environment.
• Familiarity with ATS platforms (e.g., Oracle Recruiting Cloud, Workday, Taleo, iCIMS, or similar).
• Experience handling expenses, invoices, and/or purchase orders in partnership with Finance or Accounts Payable.
• Exceptional attention to detail, organization, and follow‑through.
• Preferred Qualifications:
• Prior experience supporting Engineering, Technical, or IT recruiting.
• Exposure to workforce planning, requisition aging analysis, or recruiting KPI tracking.
• Experience working in a matrixed, global environment.
• Key Competencies:
• Data accuracy and process discipline
• High‑touch candidate service mindset
• Financial and operational accountability
• Strong written and verbal communication
• Ability to manage multiple priorities and deadlines
• Comfortable working with confidential information

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