Contract Recruiting Coordinator

Vertiv; Westerville (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

Vertiv, headquartered in Westerville, OH, seeks a Recruiting Coordinator to support the Engineering recruiting team with operational, analytical, and logistical tasks. The role ensures accurate recruiting data, timely interview logistics, and a high-quality candidate experience onsite at Vertiv’s HQ in Westerville, OH.

Collaborating with Recruiters, Hiring Managers, HRBP, Finance, and Travel/Expense teams, you’ll drive data integrity, dashboards, and reporting for executive visibility into

Qualifications

• 2+ years of experience in a Recruiting Coordinator, HR Operations, or Talent Acquisition support role.
• Strong proficiency in Microsoft Excel, including pivot tables and complex formulas; demonstrated experience maintaining and analyzing recruiting data.
• Experience creating PowerPoint presentations or dashboards for business or leadership audiences.
• Proven experience coordinating candidate interviews and managing candidate logistics in a fast-paced environment.
• Familiarity with ATS platforms (e.g., Oracle Recruiting Cloud, Workday, Taleo, iCIMS, or similar).
• Experience handling expenses, invoices, and/or purchase orders in partnership with Finance or Accounts Payable.
• Exceptional attention to detail, organization, and follow-through.

Responsibilities

• Coordinate complex interview schedules across multiple time zones for Engineering candidates, including panels and virtual interviews.
• Serve as a primary point of contact for candidates, ensuring clear communication, professionalism, and a positive Vertiv candidate experience.
• Manage interview logistics, confirmations, calendar invites, and last-minute changes with discretion and urgency.
• Coordinate candidate travel arrangements, including airfare, hotel, ground transportation, and itineraries, in alignment with Vertiv travel policies.
• Provide guidance to candidates on interview expense submission and reimbursement processes.
• Review, reconcile, and track candidate interview expenses to ensure accuracy and policy compliance.
• Own invoice processing, including reviewing vendor invoices, resolving discrepancies, and ensuring timely submission.
• Create and manage purchase orders (POs) related to recruiting services, travel, or vendors; partner with Finance and Accounts Payable to ensure proper coding and approvals.

Skills

Excel

Interview coordination

Data management

PowerPoint

Communication

Attention to detail

Travel & expenses coordination

Tools

Oracle Recruiting Cloud

Workday

Taleo

iCIMS

Job description

JOB DESCRIPTION

Job Summary

The Recruiting Coordinator provides high‑impact operational, analytical, and logistical support to Vertiv’s Engineering recruiting team. This role partners closely with Recruiters, Hiring Managers, HRBP’s, Finance, and Travel/Expense teams to ensure seamless candidate experience, accurate recruiting data management, and timely processing of interview travel, expenses, invoices, and purchase orders.

This position is critical to maintaining recruiting process integrity, data accuracy, and executive‑level visibility into engineering hiring activity through dashboards and reporting.

This position will be based onsite at Vertiv’s HQ location at 505 N. Cleveland Ave., Westerville, OH 43082.

Responsibilities

Interview Coordination & Candidate Experience

• Coordinate complex interview schedules across multiple time zones for Engineering candidates, including panels and virtual interviews.
• Serve as a primary point of contact for candidates, ensuring clear communication, professionalism, and a positive Vertiv candidate experience.
• Manage interview logistics, confirmations, calendar invites, and last‑minute changes with discretion and urgency.

Candidate Travel, Expenses & Financial Processing

• Coordinate candidate travel arrangements, including airfare, hotel, ground transportation, and itineraries, in alignment with Vertiv travel policies.
• Provide guidance to candidates on interview expense submission and reimbursement processes.
• Review, reconcile, and track candidate interview expenses to ensure accuracy and policy compliance.
• Own invoice processing, including reviewing vendor invoices, resolving discrepancies, and ensuring timely submission.
• Create and manage purchase orders (POs) related to recruiting services, travel, or vendors; partner with Finance and Accounts Payable to ensure proper coding and approvals.

Recruiting Systems & Data Management

• Maintain and audit recruiting data within Vertiv’s Applicant Tracking System (ATS) and related recruiting tools to ensure accuracy, compliance, and reporting readiness.
• Support requisition lifecycle activities, including requisition setup, status updates, interview status tracking, and candidate dispositioning for Engineering roles.
• Partner with Recruiters to ensure clean data inputs for headcount tracking, aging reports, and compliance requirements.

Data Analysis, Reporting & Dashboards

• Build, maintain, and refresh recruiting reports using Excel (advanced formulas, pivot tables, VLOOKUP/XLOOKUP, data validation).
• Develop and update PowerPoint dashboards used for leadership reviews, engineering hiring updates, and workforce planning discussions.
• Track key recruiting metrics such as requisition aging, interview activity, offer progress, and candidate pipeline health for Engineering roles.

Requirements

• 2+ years of experience in a Recruiting Coordinator, HR Operations, or Talent Acquisition support role.
• Strong proficiency in Microsoft Excel, including pivot tables and complex formulas; demonstrated experience maintaining and analyzing recruiting data.
• Experience creating PowerPoint presentations or dashboards for business or leadership audiences.
• Proven experience coordinating candidate interviews and managing candidate logistics in a fast‑paced environment.
• Familiarity with ATS platforms (e.g., Oracle Recruiting Cloud, Workday, Taleo, iCIMS, or similar).
• Experience handling expenses, invoices, and/or purchase orders in partnership with Finance or Accounts Payable.
• Exceptional attention to detail, organization, and follow‑through.
• Preferred Qualifications:
• Prior experience supporting Engineering, Technical, or IT recruiting.
• Exposure to workforce planning, requisition aging analysis, or recruiting KPI tracking.
• Experience working in a matrixed, global environment.
• Key Competencies:
• Data accuracy and process discipline
• High‑touch candidate service mindset
• Financial and operational accountability
• Strong written and verbal communication
• Ability to manage multiple priorities and deadlines
• Comfortable working with confidential information

About Us

The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES:

Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength

VERTIV BEHAVIORS

• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [e-mail]