Engineering Recruiting Operations Coordinator

Vertiv; Westerville (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

Vertiv, headquartered in Westerville, OH, seeks a Recruiting Coordinator to support the Engineering recruiting team with operational, analytical, and logistical tasks. The role ensures accurate recruiting data, timely interview logistics, and a high-quality candidate experience onsite at Vertiv’s HQ in Westerville, OH.

Collaborating with Recruiters, Hiring Managers, HRBP, Finance, and Travel/Expense teams, you’ll drive data integrity, dashboards, and reporting for executive visibility into

Qualifications

• 2+ years of experience in a Recruiting Coordinator, HR Operations, or Talent Acquisition support role.
• Strong proficiency in Microsoft Excel, including pivot tables and complex formulas; demonstrated experience maintaining and analyzing recruiting data.
• Experience creating PowerPoint presentations or dashboards for business or leadership audiences.
• Proven experience coordinating candidate interviews and managing candidate logistics in a fast-paced environment.
• Familiarity with ATS platforms (e.g., Oracle Recruiting Cloud, Workday, Taleo, iCIMS, or similar).
• Experience handling expenses, invoices, and/or purchase orders in partnership with Finance or Accounts Payable.
• Exceptional attention to detail, organization, and follow-through.

Responsibilities

• Coordinate complex interview schedules across multiple time zones for Engineering candidates, including panels and virtual interviews.
• Serve as a primary point of contact for candidates, ensuring clear communication, professionalism, and a positive Vertiv candidate experience.
• Manage interview logistics, confirmations, calendar invites, and last-minute changes with discretion and urgency.
• Coordinate candidate travel arrangements, including airfare, hotel, ground transportation, and itineraries, in alignment with Vertiv travel policies.
• Provide guidance to candidates on interview expense submission and reimbursement processes.
• Review, reconcile, and track candidate interview expenses to ensure accuracy and policy compliance.
• Own invoice processing, including reviewing vendor invoices, resolving discrepancies, and ensuring timely submission.
• Create and manage purchase orders (POs) related to recruiting services, travel, or vendors; partner with Finance and Accounts Payable to ensure proper coding and approvals.

Skills

Excel

Interview coordination

Data management

PowerPoint

Communication

Attention to detail

Travel & expenses coordination

Tools

Oracle Recruiting Cloud

Workday

Taleo

iCIMS

Job description

Vertiv, headquartered in Westerville, OH, seeks a Recruiting Coordinator to support the Engineering recruiting team with operational, analytical, and logistical tasks. The role ensures accurate recruiting data, timely interview logistics, and a high-quality candidate experience onsite at Vertiv’s HQ in Westerville, OH.

Collaborating with Recruiters, Hiring Managers, HRBP, Finance, and Travel/Expense teams, you’ll drive data integrity, dashboards, and reporting for executive visibility into