Engineering Projects Coordinator

NOW Health Group INC; Bloomingdale (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

NOW Health Group INC. is seeking an organized Administration Coordinator to support Maintenance/Engineering. This role handles project lifecycle docs, cost control, and scheduling, while keeping electronic files current and coordinating vendor activities.

The position requires an associate degree and 2 years in project coordination or related roles; a bachelor’s is preferred. Proficiency in MS Office and Oracle is expected, with CAPM/PMP preferred.

Qualifications

• Associate’s degree in business administration, management, or a related field and 2 years of experience in project coordination, project management roles or related fields or equivalent combination of education and experience.
• Bachelor’s degree preferred.
• Project management certifications: CAPM, PMP or similar preferred.
• Working Knowledge of project management tools
• Intermediate-level Microsoft Word, PowerPoint and Excel skills required.
• Oracle experience preferred.

Responsibilities

• Develops and upkeeps standardized project lifecycle documents and activities, including standardized project approval package, cost control, scheduling, closeouts, etc.
• Uses project management tools to maintain updated ongoing projects portfolio status and progress report to be shared with stake holders.
• Helps project managers in monitor progress against deadlines and identifying and communicating project risks on a timely manner, helping project team members complete project tasks and produce deliverables.
• Ensures project files are complete and up to date. Interacts with project manager in the periodic review of project file upkeeping, including proposals, contracts, cost controls, drawings, equipment manuals etc.
• Works with project managers to ensure electronic project files/records are kept and updated for all ongoing project work.
• Use project management tools, Excel files etc. in support of NHG Capital Plan documents and activities.
• Assists on the gathering and analyzing of information for project development, such as production, planning and financial data necessary for scope development.
• Supports scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
• Maintains and organizes department preventive maintenance files including machine manuals, catalogs and service contracts/agreements.
• Research information for parts and services and compiles vendor information.
• Develops and maintains a master contract file and ensures service contracts costs and due dates are visible.
• Develops and maintains a master list of special maintenance projects and tasks.
• Assists with maintaining inventory of Maintenance Shop supplies.
• Fills in for Maintenance Planner on Mechanical Store Purchases when needed.
• Coordinates vendor and contractor visits to the sites, ensuring visitor guidelines are followed.
• Coordinates adding new vendors to master vendor list (including obtaining Certificates of Insurance and W-9's) as needed.
• Orders parts and supplies for the department and coordinates timely delivery of these items. Enters orders into Oracle.
• Plans and prepares materials for department plant communications, recognition and other events.
• Assists with tracking and maintaining recurrent department activities such as SOP and Safety Training, Safety Activity Cards, Employee Surveys, etc.
• Complies with safety and GMP requirements.

Skills

Project coordination

Project management

Scheduling

Data analysis

Vendor coordination

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Education

Associate’s degree in business administration or related field

Bachelor’s degree preferred

CAPM / PMP certifications preferred

Experience with project management tools

Oracle experience preferred

Tools

Oracle

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

NOW Health Group INC. is seeking an organized Administration Coordinator to support Maintenance/Engineering. This role handles project lifecycle docs, cost control, and scheduling, while keeping electronic files current and coordinating vendor activities.

The position requires an associate degree and 2 years in project coordination or related roles; a bachelor’s is preferred. Proficiency in MS Office and Oracle is expected, with CAPM/PMP preferred.