Project Coordinator

Terracon; Olathe (KS); On-site; USD 52,000 - 76,000; Full time

Job summary

Terracon in the United States seeks a skilled project support professional to provide document control and project tracking for engineering-related projects. The role involves collaborating with finance and project teams to ensure contract compliance and timely delivery, while maintaining accurate project records and safety documentation.

The ideal candidate has a strong MS Office background, experience with Oracle Cloud, and a valid driver’s license.

Qualifications

• High school diploma with 6+ years related experience.
• Bachelor’s degree in engineering, Engineering Technology, Environmental Science or related field and 2 years related experience preferred.
• Fluent in Microsoft Office applications.
• Experience with Oracle Cloud preferred.
• Valid driver’s license with acceptable violation history.

Responsibilities

• Provide document control for the project per established processes to meet quality standards and requirements.
• Partner with financial analysts/accountants and the project team to review project billing for contract compliance.
• Track and route documents into internal/external systems in line with client protocols.
• Collaborate with local office/operations to ensure document compliance within scope and schedule.
• Support overall project delivery on cost, schedule, quality, information, and contracts.
• Assist with QA/QC process for design packages.
• Oversee budgets and schedules with project team; track milestones and deliverables.
• Maintain updates to project status, timelines, and financial data.
• Support change order requests and project registration setup as needed.
• Facilitate safety training, and review/submittal of safety documents to the client.

Skills

Microsoft Office

Education

High school diploma

Bachelor’s degree in engineering/Engineering Technology/Environmental Science

Tools

Oracle Cloud

Job description

General Responsibilities:

Provide project support on engineering-related projects including document control and project tracking activities.

Essential Roles and Responsibilities:

Document Control

• Provide document control for the project per the established processes specified to ensure adherence to quality standards and the project requirements.
• Partner with financial analysts/accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Provide a variety of project support related tasks involving document management.
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.

Project Support

• Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Support project team with QA/QC process for design packages.
• Partner with financial analysts/accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
• Works with clients to access and work within external systems, if applicable and required.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Interact with key client contacts as needed or as directed.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Maintain updates to project status including timelines and deliverable dates and financial data.
• Works with Project Managers to ensure that client specific requirements are understood and followed.
• Works with Project Managers on change order requests to ensure timely delivery to client and approval.
• Partner with financial analysts/accountants and the project team to support proposal and project registration setup as needed.
• Maintain, communicate, and track milestones to project team.
• Support project/program manager with resource management and resource assignment.
• DBE, EEO, Manhour and Compliance reporting.
• Facilitate project specific safety training, implementation of requirements, review and submittal of safety documents to the Client.

General

• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements:

• High school diploma and a minimum of 6 years’ related experience.
• Bachelor’s degree in engineering, Engineering Technology, Environmental Science, or related field and 2 years’ related experience preferred.
• Fluent in Microsoft Office applications.
• Experience with Oracle Cloud preferred.
• Valid driver’s license with acceptable violation history.