Project Assistant

ENTRUST Solutions Group; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

ENTRUST Solutions Group is seeking an organized and proactive Project Assistant to support its Business Unit and Project Managers in improving operational efficiency and team productivity. This role focuses on administrative and project support while helping engineering and project teams stay aligned through effective coordination and workflow management.

The successful candidate will manage project systems, track permits, assist with scheduling, support data analysis, and maintain accurate

Responsibilities

• Provide administrative and project support to Business Unit and Project Managers.
• Perform data entry, data analysis, database management, and create reports using Excel, Vision, and SharePoint.
• Maintain project information, milestones, progress updates, and deliverables in coordination with project managers and engineers.
• Manage Jira workflows, assign and track tasks, and create dashboards and reports to monitor team workload.
• Track permits, maintain status logs, and coordinate updates with internal teams and external agencies.
• Support project scheduling, proposal preparation, invoicing activities, and deliverable tracking.
• Research, prioritize, and follow up on project-related issues and requests.
• Assist with engineering documentation, reporting, and process improvement initiatives.
• Support special projects and provide backup assistance to administrative teams when required.

Job description

ENTRUST Solutions Group is seeking an organized and proactive Project Assistant to support its Business Unit and Project Managers in improving operational efficiency and team productivity.

This role provides administrative and project support while helping engineering and project teams stay aligned through effective coordination and workflow management.

The successful candidate will manage project systems, track permits, assist with scheduling, support data analysis, and maintain accurate records. This position is ideal for someone who can handle multiple priorities, work across different platforms, and contribute to the successful delivery of engineering and infrastructure projects.

Key Responsibilities

• Provide administrative and project support to Business Unit and Project Managers.
• Perform data entry, data analysis, database management, and create reports using tools such as Excel, Vision, and SharePoint.
• Maintain project information, milestones, progress updates, and deliverables in coordination with project managers and engineers.
• Manage Jira workflows, assign and track tasks, and create dashboards and reports to monitor team workload.
• Track permits, maintain status logs, and coordinate updates with internal teams and external agencies.
• Support project scheduling, proposal preparation, invoicing activities, and deliverable tracking.
• Research, prioritize, and follow up on project-related issues and requests.
• Assist with engineering documentation, reporting, and process improvement initiatives.
• Support special projects and provide backup assistance to administrative teams when required.

Requirements

• 1–3 years of experience in database management, project administration, or a related field.
• Associate’s or Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Access.
• Experience with Microsoft Project is a plus.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong knowledge of:
• Project and task management tools.
• Database management, reporting, and data analysis.
• Engineering, construction, or technical project workflows.
• Permitting processes and compliance documentation.