Administrative Assistant

Energy Star Lighting Electric; Citrus Heights (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Energy Star Lighting Electric in California seeks an Administrative Assistant to support the Project Development and Operations teams on lighting, EV charging, and solar projects. You will assist with project documentation, bidding, permitting, material processes, and fleet administration.

This growth role offers a path to a Project Engineer position, with increasing responsibility as you gain hands-on exposure to technical and operational aspects of electrical construction projects.

Responsibilities

• Work with the Project Development team to create, update, and maintain program manuals for lighting, EV, and solar projects
• Assist in the bidding process, including gathering required documents, organizing bid packages, coordinating submissions, and tracking deadlines
• Work with city and local jurisdictions to pull electrical permits and track approvals
• Coordinate permit-related documentation with project managers, inspectors, and utility providers
• Maintain organized records for bids, permits, and project documentation
• Assist in establishing processes to reduce or eliminate aging and excess inventory
• Help implement improved material management and tracking procedures
• Coordinate with internal teams to support better material control and organization
• Assist with managing company fleet records, including vehicle registrations, insurance renewals, and claims
• Help coordinate vehicle maintenance schedules
• Maintain accurate fleet documentation and compliance records
• Support project managers with administrative coordination and documentation
• Maintain organized digital and physical filing systems
• Assist with internal process improvement initiatives related to project execution and operations
• This role is intended to grow into a Project Engineer position. Through hands-on involvement in project development, bidding, permitting, materials, and fleet coordination, the Administrative Assistant will gain exposure to technical and operational aspects of electrical construction projects. Increased responsibility and project ownership will be introduced over time based on performance and capability.

Job description

The Administrative Assistant supports the Project Development and Operations teams in an electrical contracting company specializing in lighting, EV charging, and solar projects. This role works closely with project managers and development staff to support project documentation, bidding, permitting, material processes, and fleet administration.

This position is designed as a growth role, with the opportunity to develop into a Project Engineer position over time.

Key Responsibilities

Project Development, Permits & Bidding

• Work with the Project Development team to create, update, and maintain program manuals for lighting, EV, and solar projects
• Assist in the bidding process, including gathering required documents, organizing bid packages, coordinating submissions, and tracking deadlines
• Work with city and local jurisdictions to pull electrical permits and track approvals
• Coordinate permit-related documentation with project managers, inspectors, and utility providers
• Maintain organized records for bids, permits, and project documentation

Inventory & Material Management

• Assist in establishing processes to reduce or eliminate aging and excess inventory
• Help implement improved material management and tracking procedures
• Coordinate with internal teams to support better material control and organization

Fleet Administration (Under Supervision)

• Assist with managing company fleet records, including vehicle registrations, insurance renewals, and claims
• Help coordinate vehicle maintenance schedules
• Maintain accurate fleet documentation and compliance records

General Administrative Support

• Support project managers with administrative coordination and documentation
• Maintain organized digital and physical filing systems
• Assist with internal process improvement initiatives related to project execution and operations

Career Growth Opportunity - Project Engineer Path

This role is intended to grow into a Project Engineer position. Through hands-on involvement in project development, bidding, permitting, materials, and fleet coordination, the Administrative Assistant will gain exposure to technical and operational aspects of electrical construction projects. Increased responsibility and project ownership will be introduced over time based on performance and capability.