Project Coordinator

Wessler Engineering; Indianapolis (IN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wage

Paid holidays

Health insurance

Disability insurance

401(k) profit-sharing

Job summary

Wessler Engineering is seeking a Project Coordinator to join the Operations Group in Indianapolis. The role supports project managers, engineers, and accounting to coordinate contracts, budgets, and documentation, while ensuring information stays organized and on track.

You will manage project records, assist with client communications, and help improve internal processes across departments to keep projects moving smoothly from start to finish.

Qualifications

• Associate's degree from an accredited college or university or equivalent experience.
• At least two years of experience in project coordination or similar role.
• Experience in professional services, civil engineering, construction, or related industry preferred.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to read, understand, and work with contracts and project documentation.
• Ability to collaborate effectively across departments.
• Professional, polished approach to communication and work product.

Responsibilities

• Provide day-to-day project coordination and administrative support with PMs and engineers.
• Assist with client correspondence and project communications.
• Monitor project budgets in coordination with PMs and Accounting.
• Coordinate project specifications and assist QC of client deliverables.
• Support contract pay claim processing with PMs and Accounting.
• Organize, maintain, and archive project documentation.
• Prepare project profiles and ensure closeout documentation is complete.
• Maintain project forms, trackers, CRM, forecasts, and internal tools.
• Collaborate with cross-department teams to keep information flowing.

Job description

Indianapolis, Indiana | Updated on September 21, 2026

About the Role

Keep Projects Moving. Connect the Details. Make an Impact.

Great projects don't run on engineering expertise alone; they run on organization, communication, follow-through, and people who know how to keep the details moving behind the scenes.

Wessler Engineering is looking for a Project Coordinator to join our Operations Group and play an important role in supporting the teams responsible for delivering professional engineering projects. In this position, you'll work closely with Project Managers, Project Engineers, Accounting, and other internal teams to coordinate project information, contracts, budgets, documentation, and processes.

This is a high-visibility, highly collaborative role for someone who likes variety, takes pride in getting the details right, and enjoys being the person others can count on to keep things organized and on track.

What You'll Do

Support Projects from Start to Finish

• Partner with Project Managers and Project Engineers to provide day-to-day project coordination and administrative support.
• Assist with client correspondence and project-related communications.
• Help monitor project budgets in coordination with Project Managers and Accounting.
• Coordinate project specifications and assist with administrative quality control of client deliverables.
• Support contractor pay claim processing by coordinating information with Project Managers and Accounting.
• Organize, maintain, and archive project documentation so information is accurate, accessible, and complete.
• Prepare project profiles and help ensure project information is properly documented at project closeout.

Coordinate Contracts & Critical Documentation

• Prepare project contracts using established company templates.
• Maintain contract templates, attachments, and master files.
• Review contracts for formatting, completeness, and client-specific requirements.
• Assist with contract filing, forecasting, tracking, and other related processes.

Help Improve How We Work

• Maintain and update project forms, trackers, and other company resources.
• Manage project tracking and quality control tools and keep related information current.
• Help maintain company systems and resources, including the CRM, project forecasts, Operations Teams page, and other internal tools.
• Maintain current listings of projects, proposals, and qualifications for company-wide use.
• Assist with the development, implementation, and training of company processes and procedures.

Be a Go-To Resource

• Collaborate across departments to keep information flowing and processes moving.
• Identify details that need attention and follow them through to completion.
• Take on special projects and other responsibilities that support the Operations Group and the company.

What We're Looking For

You're organized, detail-oriented, and comfortable balancing multiple priorities. You communicate clearly, enjoy working with a team, and don't mind digging into the details to make sure things are done correctly.

We're looking for someone with:

• An Associate's degree from an accredited college or university, or an equivalent combination of education and experience.
• At least two years of experience in project coordination, project analysis, project administration, or a similar role.
• Experience in a professional services, civil engineering, construction, or related industry is preferred.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• The ability to read, understand, and work with contracts, project documentation, and other business materials.
• The ability to work effectively and collaboratively with people across different departments and levels of the organization.
• A professional, polished approach to both communication and work product.

Why This Role Matters

You won't simply be checking boxes or pushing paperwork from one desk to another. You'll have a hand in how projects are organized, how information moves through the company, and how our teams get work done.

You'll work alongside experienced engineering and project professionals, gain exposure to the business side of professional services, and become a key part of the systems and processes that support successful projects.

If you're someone who naturally brings order to complexity, catches the details others miss, and enjoys being the person who makes things happen, we'd like to meet you.

About Wessler

Wessler Engineering, a company committed to providing quality services that exceed our client's and our employee's expectations, is looking for you. An employee owned business since its inception in 1975, Wessler Engineering offers a challenging and diverse employment opportunity in an excellent working environment.

Wessler Engineering offers a competitive wage, paid holidays, paid employee health and disability insurance, and 401(k) profit-sharing.