Engineering Project Coordinator: Drive Multi-Site Projects

CoolSys Energy Design - Consulting Engineers; Princeton (NJ); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Rx

401(K) with Company match

Paid vacation and holidays

Tuition reimbursement

Life Insurance

Pet Insurance

ID Theft Protection

Job summary

CoolSys Energy Design - Consulting Engineers is seeking a full‑time Project Coordinator to support project managers and technical staff by coordinating documentation, schedules, and communications throughout the project lifecycle.

The ideal candidate is highly organized, detail‑oriented, and proactive, with 5+ years of admin or coordination experience in a professional services environment. The role involves multi‑project support within an engineering context and requires strong MS Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Minimum of 5 years of administrative or project coordination experience in a professional services environment (engineering, architecture, construction, legal, or similar).
• Strong organizational skills and the ability to manage multiple projects and priorities simultaneously.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or document management systems is a plus.

Responsibilities

• Provide administrative support to project managers and project teams across multiple active projects.
• Assist with preparation, formatting, and coordination of proposals, contracts, project reports, and client deliverables.
• Support project setup, tracking, and closeout processes, including maintaining project files and documentation.
• Coordinate project‑related meetings, including scheduling, agendas, minutes, and follow‑up action items.
• Prepare professional written communications for clients, consultants, and internal project teams.
• Assist with task tracking, deadlines, and deliverable coordination to support on‑time project execution.
• Plan and coordinate project‑oriented meetings, lunch‑and‑learns, staff events, and office activities.
• Maintain office and project calendars, including conference rooms and key deadlines.
• Answer phones and assist with reception and front desk coverage as needed.
• Manage incoming and outgoing mail, overnight shipments, and document distribution.
• Maintain office supplies and assist with general office organization and efficiency improvements.
• File, scan, shred, and maintain digital and physical project records in accordance with company standards.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with research, special projects, and strategic initiatives as assigned.
• Provide project‑related administrative and accounting support as directed by Accounting Senior Staff.
• Assist with tracking project‑related expenses, rental cars, and other administrative project costs.

Skills

5+ years experience

Organizational skills

Written & verbal communication

Independent work

Confidentiality

Education

Bachelor’s degree in Business Administration or Project Management

Tools

Microsoft Office

Job description

CoolSys Energy Design - Consulting Engineers is seeking a full‑time Project Coordinator to support project managers and technical staff by coordinating documentation, schedules, and communications throughout the project lifecycle.

The ideal candidate is highly organized, detail‑oriented, and proactive, with 5+ years of admin or coordination experience in a professional services environment. The role involves multi‑project support within an engineering context and requires strong MS Office skills.