Engineering Project Coordinator – Multidiscipline Team

Coffman Engineers Inc.; Town and Country (WA); On-site; USD 62,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits

Flexible PTO

Downtown Spokane office

Job summary

Coffman Engineers seeks a diligent Project Coordinator to support multidisciplinary engineering teams across projects. You will help manage project documents, contracts, billing queries, and stakeholder communications, ensuring timely and accurate delivery.

The role emphasizes organized, detail-oriented professionals who can coordinate with project managers and external partners while maintaining strong client relations.

Qualifications

• High school diploma required; associate or bachelor's degree in a related field preferred.
• Ability to multitask and prioritize effectively in a fastpaced environment.
• Demonstrated ability to manage multiple complex tasks simultaneously.
• Strong critical thinking, organizational, and analytical skills.
• High attention to detail with a strong commitment to accuracy.
• Ability to maintain positive working relationships with internal and external clients.
• Effective verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel preferred.
• Ability to work independently and collaboratively as part of a team.
• Experience coordinating with a multidiscipline design team preferred.
• Excellent time-management skills.
• Positive attitude with a focus on team collaboration and client success.

Responsibilities

• Complete and track tasks requiring specialized technical knowledge of the AEC industry.
• Serve as a liaison between the Project Manager and other internal staff, as needed.
• Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate.
• Research and help resolve billing questions and issues, both internally and externally.
• File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate.
• Coordinate with Project Managers regarding required contract and project documentation.
• Prepare and review cost reports to track labor, travel, materials, and other project expenses.
• Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed.
• Assist with project submittals, deliverables, and other project documentation.
• Support project teams with closeout requirements to ensure timely project completion.
• Assist with meeting documentation, specifications, and general word processing, as needed.
• Perform other duties as assigned.

Skills

Multitasking

Time management

Organizational skills

Attention to detail

Verbal communication

Written communication

Team collaboration

Independent work

Client relationship

Multidisciplinary coordination

Education

High school diploma

Associate or Bachelor's degree in a related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Coffman Engineers seeks a diligent Project Coordinator to support multidisciplinary engineering teams across projects. You will help manage project documents, contracts, billing queries, and stakeholder communications, ensuring timely and accurate delivery.

The role emphasizes organized, detail-oriented professionals who can coordinate with project managers and external partners while maintaining strong client relations.