Engineering Project Coordinator & Admin Specialist

AtkinsRéalis; Town of Florida (NY); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plan

401(k) matching

Paid time off

Flexible work options

Job summary

AtkinsRéalis seeks an energetic Project Assistant to support the Florida Turnpike Enterprise GEC program in Ocoee, FL. The role provides administrative and project coordination in an extension-of-staff capacity, acting as liaison between staff and client.

You will onboard staff, coordinate training, prepare materials for meetings, and support accounting and reporting tasks with strong MS Office proficiency.

Qualifications

• High school diploma or associate degree with related experience.
• Solid communication, interpersonal and organizational skills.
• Good command of English grammar and spelling.
• Strong Microsoft Office (Word/Excel/Outlook/Teams/PowerPoint/SharePoint) skills.
• Familiar with DocuSign and distributing document packages for approval signatures.
• Experience in an engineering environment.

Responsibilities

• Compose correspondence on own initiative for supervisor approval.
• Onboard new staff and coordinate with home office and client personnel.
• Coordinate staff training and maintain training schedules.
• Learn new software quickly and support meetings and materials.
• Prepare materials for conferences, travel and meetings; assist with PowerPoint presentations.
• Schedule meetings with client and staff and coordinate event planning.
• Maintain electronic device inventory and fleet vehicle management.
• Prepare reports and summaries from multiple sources as needed.
• Communicate professionally with internal and external clients.
• Assist with minutes, emails and routine administrative tasks.

Skills

Communication

Interpersonal

Organizational

Microsoft Office

PowerPoint

English grammar

Education

High school diploma or equivalent

Associate's degree in administrative field

Tools

Word

Excel

Outlook

TEAMS

PowerPoint

SharePoint

DocuSign

Job description

AtkinsRéalis seeks an energetic Project Assistant to support the Florida Turnpike Enterprise GEC program in Ocoee, FL. The role provides administrative and project coordination in an extension-of-staff capacity, acting as liaison between staff and client.

You will onboard staff, coordinate training, prepare materials for meetings, and support accounting and reporting tasks with strong MS Office proficiency.