Mid-Level Project Assistant

AtkinsRéalis; Town of Florida (NY); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plan

401(k) matching

Paid time off

Flexible work options

Job summary

AtkinsRéalis seeks an energetic Project Assistant to support the Florida Turnpike Enterprise GEC program in Ocoee, FL. The role provides administrative and project coordination in an extension-of-staff capacity, acting as liaison between staff and client.

You will onboard staff, coordinate training, prepare materials for meetings, and support accounting and reporting tasks with strong MS Office proficiency.

Qualifications

• High school diploma or associate degree with related experience.
• Solid communication, interpersonal and organizational skills.
• Good command of English grammar and spelling.
• Strong Microsoft Office (Word/Excel/Outlook/Teams/PowerPoint/SharePoint) skills.
• Familiar with DocuSign and distributing document packages for approval signatures.
• Experience in an engineering environment.

Responsibilities

• Compose correspondence on own initiative for supervisor approval.
• Onboard new staff and coordinate with home office and client personnel.
• Coordinate staff training and maintain training schedules.
• Learn new software quickly and support meetings and materials.
• Prepare materials for conferences, travel and meetings; assist with PowerPoint presentations.
• Schedule meetings with client and staff and coordinate event planning.
• Maintain electronic device inventory and fleet vehicle management.
• Prepare reports and summaries from multiple sources as needed.
• Communicate professionally with internal and external clients.
• Assist with minutes, emails and routine administrative tasks.

Skills

Communication

Interpersonal

Organizational

Microsoft Office

PowerPoint

English grammar

Education

High school diploma or equivalent

Associate's degree in administrative field

Tools

Word

Excel

Outlook

TEAMS

PowerPoint

SharePoint

DocuSign

Job description

Why join us?

AtkinsRéalis seeks an energetic and highly motivated self-starter to join our team in Ocoee, FL as a Project Assistant supporting the Florida's Turnpike Enterprise (FTE) General Engineering Consultant (GEC) Program, working as an "extension of staff" in the client's office in Ocoee, FL (metro Orlando area). The position will provide a full range of proficient administrative and project coordination support to a team of professionals and managers, demonstrating initiative and knowledge of the organization. Acts as liaison between manager and staff as well as between the staff and client.

How will you contribute to the team?

• May compose correspondence on own initiative about administrative or routine matters, for supervisor'approval
• Maintains and onboarding procedure and is responsible for onboarding new staff including coordination with home office, internal managers, and client personnel.
• Coordinates staff training and maintains a training schedule for embedded staff and advises on current and future needs.
• Ability to quickly learn new software programs.
• Anticipates and prepares materials needed for conferences, travel, correspondence, appointments and meetings, informing appropriate personnel. May assist in preparing Power Point presentations.
• Works with client and staff to schedule meetings.
• Planning for and executing events such as lunches, celebrations, and outings.
• Acts as the team's representative on planning committees that support our client's mission such as training and team building.
• Maintains electronic device inventory for all embedded staff.
• Manages fleet vehicles including scheduling and attending maintenance appointments, ensuring cleanliness of vehicles and in working order.
• Reviews monthly utility invoices.
• Performs word processing of letters, memos and other documents which are often of a confidential nature. May take and transcribe notes and meeting minutes
• Prepares spreadsheets and other special, recurrent or one-time reports, summaries or replies to inquiries as instructed, selecting relevant information from a variety of sources such as reports, documents, correspondence, computer system and other offices.
• Advises other administrative support staff of new procedures and coordinates activities and tasks with personnel at various offices.
• Performs designated administrative tasks such as making photocopies, sends or receives email, and/or electronic communications to support department activities.
• Communicates and interacts with internal and external clients in a professional and courteous manner.
• Coordinates guest arrivals including directions to the FTE's Headquarters and name badge notifications and pickup and dropoff at front desk.
• Performs such other duties as the Supervisor may from time to time deem necessary.

What will you contribute:

• High school diploma (or equivalent) plus six years related experience OR an associate's degree in a related administrative field plus four years related experience is required.
• Solid communication, interpersonal and organizational skills.
• Good command of English grammar and spelling.
• Strong Microsoft Office skills (Word, Excel, Outlook, TEAMS, Power Point, and Sharepoint).
• Familiar with DocuSign and distributing document packages for approval signatures.
• Experience in an engineering environment.

Rewards & benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Expected compensation range is between $28.85 - $33.65 depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis' Equal Opportunity Statement here.

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.