Mid-Level Project Assistant

AtkinsRéalis; Town of Florida (NY); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Employer-matched 401(k) with 100% vest

Job summary

AtkinsRéalis seeks an energetic Project Assistant to support Florida Turnpike Enterprise in Ocoee, FL, acting as an extension of staff in the client’s office. You will provide admin and project coordination support, liaising between managers, staff and the client.

You will handle onboarding, scheduling, travel and meeting materials, and contribute to a professional workflow. The role requires strong communication, organizational skills, and MS Office expertise, with experience in an engineering

Qualifications

• High school diploma or equivalent plus six years related experience.
• Associate's degree in related administrative field plus four years related experience.
• Solid communication, interpersonal and organizational skills.
• Good command of English grammar and spelling.
• Experience in an engineering environment.

Responsibilities

• Compose correspondence on own initiative for supervisor's approval.
• Onboard new staff including coordination with home office, internal managers and client personnel.
• Coordinate staff training and maintain a training schedule for embedded staff and advise on needs.
• Learn new software programs quickly.
• Prepare materials for conferences, travel, correspondence and meetings.
• Schedule meetings with client and staff; assist in preparing Power Point presentations.

Skills

Communication skills

Interpersonal skills

Organizational skills

English proficiency

Engineering environment experience

Education

High school diploma or equivalent

Associate's degree in related administrative field

Tools

Microsoft Office Suite

Word

Excel

Outlook

TEAMS

PowerPoint

SharePoint

DocuSign

Job description

Why join us?

AtkinsRéalis seeks an energetic and highly motivated self-starter to join our team in Ocoee, FL as a Project Assistant supporting the Florida's Turnpike Enterprise (FTE) General Engineering Consultant (GEC) Program, working as an \"extension of staff\" in the client's'office in Ocoee, FL (metro Orlando area). The position will provide a full range of proficient administrative and project coordination support to a team of professionals and managers, demonstrating initiative and knowledge of the organization. Acts as liaison between manager and staff as well as between the staff and client.

How will you contribute to the team?

• May compose correspondence on own initiative about administrative or routine matters, for supervisor's'approval
• Maintains and onboarding procedure and is responsible for onboarding new staff including coordination with home office, internal managers, and client personnel.
• Coordinates staff training and maintains a training schedule for embedded staff and advises on current and future needs.
• Ability to quickly learn new software programs.
• Anticipates and prepares materials needed for conferences, travel, correspondence, appointments and meetings, informing appropriate personnel. May assist in preparing Power Point presentations.
• Works with client and staff to schedule meetings.
• Planning for and executing events such as lunches, celebrations, and outings.
• Acts as the team's representative on planning committees that support our client's mission such as training and team building.
• Maintains electronic device inventory for all embedded staff.
• Manages fleet vehicles including scheduling and attending maintenance appointments, ensuring cleanliness of vehicles and in working order.
• Reviews monthly utility invoices.
• Performs word processing of letters, memos and other documents which are often of a confidential nature. May take and transcribe notes and meeting minutes
• Prepares spreadsheets and other special, recurrent or one-time reports, summaries or replies to inquiries as instructed, selecting relevant information from a variety of sources such as reports, documents, correspondence, computer system and other offices.
• Advises other administrative support staff of new procedures and coordinates activities and tasks with personnel at various offices.
• Performs designated administrative tasks such as making photocopies, sends or receives email, and/or electronic communications to support department activities.
• Communicates and interacts with internal and external clients in a professional and courteous manner.
• Coordinates guest arrivals including directions to the FTE's'Headquarters and name badge notifications and pickup and dropoff at front desk.
• Performs such other duties as the Supervisor may from time to time deem necessary.

W hat will you contribute:

• High school diploma (or equivalent) plus six years related experience OR an associate's degree in a related administrative field plus four years related experience is required.
• Solid communication, interpersonal and organizational skills.
• Good command of English grammar and spelling.
• Strong Microsoft Office skills (Word, Excel, Outlook, TEAMS, Power Point, and Sharepoint).
• Familiar with DocuSign and distributing document packages for approval signatures.
• Experience in an engineering environment.

Rewards & Benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional Information

Expected compensation range is between $28.85 - $33.65 depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis' Equal Opportunity Statement here.

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.