Engineering Project Admin & Invoicing Coordinator

GEL Engineering, LLC; Charleston (SC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Safety and corporate values

Competitive compensation

Medical, dental, and vision insurance

Life Insurance including Accidental +/

Disability insurance

401k with employer matching

Paid Time Off and holidays

Job summary

GEL Engineering, LLC, in Charleston, SC, is seeking an Assistant Project Coordinator to support project teams from initiation to delivery. You will handle data entry, reporting, invoicing, and communications with PMs and clients using Microsoft Office 365 and Deltek.

The ideal candidate is a skilled communicator who can work independently in a team-focused office, with at least one year of ACE experience and proficiency in Deltek Vision or Vantagepoint.

Qualifications

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and data formatting.
• Excellent writing and communications skills for internal/external emails.
• Experience with accounts receivable (A/R) and invoicing processes.
• Ability to work independently and solve problems as needed.
• Document preparation including printing, collating, binding, and tab insertion.
• Experience with Deltek Vision or Deltek Vantagepoint is required.

Responsibilities

• Support Project Coordinators, Project Managers, and staff from initiation to delivery.
• Enter data into Deltek, perform quality reviews, and assist invoicing.
• Handle account receivable related duties and data reporting.
• Assist ongoing environmental and engineering projects as needed.

Skills

Microsoft Office 365 proficiency

Excellent writing & communications

Account receivables (A/R) experience

Self-motivated and independent

Document prep experience

Education

High School Diploma

Associate or Bachelor's degree preferred

ACE experience in architectural/construction/engineering

Tools

Deltek Vision

Deltek Vantagepoint

Microsoft Office 365

Job description

GEL Engineering, LLC, in Charleston, SC, is seeking an Assistant Project Coordinator to support project teams from initiation to delivery. You will handle data entry, reporting, invoicing, and communications with PMs and clients using Microsoft Office 365 and Deltek.

The ideal candidate is a skilled communicator who can work independently in a team-focused office, with at least one year of ACE experience and proficiency in Deltek Vision or Vantagepoint.