Senior Project Admin & Front Desk Coordinator

Hargrove and Associates, Inc; Georgia; On-site; USD 60,000 - 85,000; Full time

Job summary

Hargrove and Associates, Inc is seeking an experienced Administrative Project Coordinator to manage project administration from proposal through closeout. You will assist leadership, support the discipline teams, and perform essential document control and reporting duties in a fast-paced environment.

The role requires 6+ years of administrative experience in an industrial engineering setting, strong MS Office, and familiarity with Deltek Vision and Newforma.

Qualifications

• Education requirement: High School Diploma or equivalent.
• 6+ years as an administrative assistant or project administrator.
• Experience in industrial engineering environment preferred.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Assist in Deltek Vision resource planning and reporting.
• Prepare project organization charts and transmittals.
• Create and proofread proposals and technical documents.
• Schedule meetings and distribute notes.
• Maintain client and project contacts in Deltek Vision and Outlook.
• Support project communications, mailings, and labeling.
• Provide general clerical support including scanning, copying, and filing.
• Maintain professional meeting spaces.

Skills

Attention to detail

Verbal communication

Written communication

Confidentiality

Multitasking

Prioritization

Report development

Education

High School Diploma or equivalent

Tools

Deltek Vision

Newforma

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Hargrove and Associates, Inc is seeking an experienced Administrative Project Coordinator to manage project administration from proposal through closeout. You will assist leadership, support the discipline teams, and perform essential document control and reporting duties in a fast-paced environment.

The role requires 6+ years of administrative experience in an industrial engineering setting, strong MS Office, and familiarity with Deltek Vision and Newforma.