Dynamic Project Coordinator - Billing & Forecasting

Galloway & Company, LLC; Colorado Springs (CO); On-site; USD 58,000 - 63,000; Full time

Job summary

Galloway & Company, Inc. in Colorado Springs is seeking an experienced Project Administrator/Project Accountant to support Project Managers, manage project data, and ensure financial processes run smoothly from start to finish.

The role emphasizes accuracy, organization, and cross-team collaboration; responsibilities include CRM data entry, Deltek Vantagepoint setup, billing, forecasting input, and preparing client reports.

Qualifications

• Associate’s or bachelor’s degree in business administration, Accounting or Finance preferred or equivalent work experience.
• 2+ years of progressive experience in project administration or project accounting in a professional services firm preferred.
• Deltek Vision/Vantagepoint experience preferred but not required.
• Proficient in preparing reports, balancing, and reconciling data, and identifying discrepancies.
• Strong computer skills, including experience in Microsoft Office.

Responsibilities

• Responsible for CRM data entry including contacts and firm.
• Set up and maintain project records in Deltek Vantagepoint, from pursuit stage through project close out.
• Sets up and maintains project specific network and Outlook folders.
• Prepare monthly customer billing invoices and assemble client project status reports, pay applications and lien waivers as needed.
• Support Project Managers with Forecasting input and updates. Also serve as a Deltek Vantagepoint resource for them and their staff.
• Provide and help to review project reports to ensure the team stays on time and on budget.
• Record daily bank deposits in our accounting system.
• Administrative assistance for operational team tasks
• Perform office manager duties as needed, which could Include greeting guests, mail deliveries, office orders, and building maintenance point of contact etc.
• Customer service oriented; treats every interaction with staff, clients, subconsultants, contractors, and municipalities as an opportunity to market Galloway’s capabilities
• May perform other duties as requested, directed, or assigned.

Skills

Deltek Vision/Vantagepoint

Data balancing & reconciliation

Attention to detail

Communication & teamwork

Office software (MS Office)

Education

Associate’s or Bachelor's degree in Business Administration/Accounting/Finance

Tools

Deltek Vantagepoint

MS Office

Job description

Galloway & Company, Inc. in Colorado Springs is seeking an experienced Project Administrator/Project Accountant to support Project Managers, manage project data, and ensure financial processes run smoothly from start to finish.

The role emphasizes accuracy, organization, and cross-team collaboration; responsibilities include CRM data entry, Deltek Vantagepoint setup, billing, forecasting input, and preparing client reports.