Engineering Operations Coordinator

Delano; Miami Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Delano in Miami Beach seeks an Engineering Administrative Assistant to support the Engineering leadership team and manage daily departmental operations. You will handle work orders, maintain records, assist vendors and procurement, and ensure accurate reporting and compliance, enabling smooth maintenance and guest services.

You will coordinate with other departments and external contractors, prepare reports, and help track budgets and inventory.

Qualifications

• Prev. administrative experience required; hospitality or engineering environment preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office, including Excel and Word.
• Experience with hotel work order systems; ability to multitask in a fast-paced environment.
• Must read, write, speak, and understand English; maintain professional communication.
• Ability to stand and move about; work indoors/outdoors as needed.

Responsibilities

• Provide administrative support to the Engineering leadership team.
• Maintain departmental files, records, permits, licenses, and compliance documentation.
• Prepare reports, spreadsheets, presentations, and correspondence as needed.
• Organize and maintain engineering logs, work orders, and preventive maintenance records.
• Answer departmental calls and respond to internal requests promptly and professionally.
• Monitor and distribute work orders through the hotel's maintenance system.
• Coordinate scheduling for contractors, vendors, and service providers.
• Assist with budget tracking and expense reporting.
• Maintain confidentiality of sensitive information.

Skills

Administrative experience

Organizational skills

Multitasking

Communication skills

Teamwork

English proficiency

Tools

Microsoft Office

Excel

Word

Job description

Delano in Miami Beach seeks an Engineering Administrative Assistant to support the Engineering leadership team and manage daily departmental operations. You will handle work orders, maintain records, assist vendors and procurement, and ensure accurate reporting and compliance, enabling smooth maintenance and guest services.

You will coordinate with other departments and external contractors, prepare reports, and help track budgets and inventory.