Engineering Admin Coordinator - Resort Operations

BENCHMARK; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Pyramid Global Hospitality is seeking an Engineering Administrative Assistant to provide comprehensive support to the resort's Engineering and Maintenance Department at our Naples Grande Beach Resort, a flagship property on Florida’s Paradise Coast.

The role requires 2–3 years of admin experience, strong MS Office skills, and the ability to manage work orders, records, and vendor communications in a fast-paced, guest-facing environment.

Qualifications

• High school diploma or equivalent.
• 2–3 years of administrative, clerical, hospitality, engineering, maintenance, or related experience preferred.
• Strong computer skills, including Microsoft Office or comparable productivity software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to maintain accurate records and manage multiple priorities.
• Strong attention to detail and follow-through.
• Ability to work professionally with employees, vendors, contractors, and guests.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide daily administrative support to the Director of Engineering, Chief Engineer, Engineering Supervisors, and Maintenance team.
• Answer and respond to telephone calls, emails, radio communications, and internal requests directed to the Engineering Department.
• Prepare correspondence, reports, spreadsheets, schedules, forms, and other departmental documents.
• Maintain organized electronic and physical Engineering files.
• Schedule meetings, inspections, vendor visits, preventive maintenance activities, and contractor appointments.
• Prepare daily, weekly, and monthly Engineering reports as requested.
• Maintain department calendars and communicate schedule changes to appropriate team members.
• Assist with departmental communications and distribution of Engineering notices.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Time management

Bilingual skills

Education

High school diploma

Tools

Microsoft Excel

Maintenance/work-order system

Job description

Pyramid Global Hospitality is seeking an Engineering Administrative Assistant to provide comprehensive support to the resort's Engineering and Maintenance Department at our Naples Grande Beach Resort, a flagship property on Florida’s Paradise Coast.

The role requires 2–3 years of admin experience, strong MS Office skills, and the ability to manage work orders, records, and vendor communications in a fast-paced, guest-facing environment.