Engineering Operations Coordinator

EY; Louisville (KY); On-site; USD 82,000 - 152,000; Full time

Benefits offered by this job

Medical and dental coverage

Pension and 401(k)

Paid time off options

Job summary

EY is seeking an Engineering Administrator to serve as the operational backbone for a fast-moving engineering group. This dedicated role removes friction, coordinates across functions, and handles recurring administrative tasks to keep the team productive and compliant.

You’ll own licenses, manage vendors, handle procurement, monitor budgets, and support onboarding/offboarding while maintaining accurate records and documentation across tools.

Qualifications

• Bachelor’s degree in a related field is required.
• 3+ years in an administrative/operations role supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Ability to track multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills with a professional demeanor.
• Self-starter mindset with the reliability to own tasks end to end.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, and invoicing.
• Track and support the team’s operational budget: monitoring spend and maintaining records.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, provisioning.
• Maintain hardware and asset inventory: tracking equipment and arranging repairs.
• Administer access and account requests: approvals across systems and shared records.
• Keep team documentation and records organized: trackers, drives, SOPs, and reference materials.
• Support compliance and audit readiness: licensing, procurement, asset records, and reporting.
• Serve as central point of coordination: route requests and resolve day-to-day issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication

Cross-functional coordination

Budgeting & discretion

Microsoft 365 proficiency

Calm under pressure

Education

Bachelor’s Degree in a related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow

Jira

Job description

EY is seeking an Engineering Administrator to serve as the operational backbone for a fast-moving engineering group. This dedicated role removes friction, coordinates across functions, and handles recurring administrative tasks to keep the team productive and compliant.

You’ll own licenses, manage vendors, handle procurement, monitor budgets, and support onboarding/offboarding while maintaining accurate records and documentation across tools.