Engineering Operations Coordinator

EY; San Francisco (CA); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

Pension and 401(k) plans

Paid time off

Job summary

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. You will own the machinery that keeps licenses, tools, vendors, and processes running smoothly, enabling engineers to focus on delivery.

This dedicated administrative and operations role requires proactive, detail-oriented professionalism. You’ll coordinate across procurement, IT, finance, HR, and vendors, owning tasks end to end with minimal oversight and ensuring

Qualifications

• Bachelor’s degree or higher in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Ability to track and manage multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills with a professional demeanor.
• Self-starter mindset with reliability to own tasks end-to-end with minimal oversight.

Responsibilities

• Own software license lifecycle: procurement, renewals, tracking, reallocating, retiring licenses and SaaS subscriptions.
• Manage vendor relationships: quotes, contracts, renewals, points of contact for engineering tools and services.
• Handle procurement: raise purchase requests, track approvals, reconcile invoices, follow deliveries.
• Track and support team budgets: monitor spend against tooling and licensing budgets, flag variances.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access, provisioning, deprovisioning.
• Maintain hardware and asset inventory: track assignments, coordinate repairs and replacements.
• Administer access requests: submit, track, and follow up on approvals across systems.
• Keep team docs organized: trackers, distribution lists, shared drives, SOPs and references.
• Support compliance and audit readiness: licensing, procurement, asset records, internal reporting.
• Serve as central coordination point: field questions, route requests, resolve issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication skills

Cross-functional coordination

Discretion

Self-starter

Calm under pressure

Education

Bachelor’s Degree in a related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow

Jira

Job description

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. You will own the machinery that keeps licenses, tools, vendors, and processes running smoothly, enabling engineers to focus on delivery.

This dedicated administrative and operations role requires proactive, detail-oriented professionalism. You’ll coordinate across procurement, IT, finance, HR, and vendors, owning tasks end to end with minimal oversight and ensuring