Engineering Operations Coordinator

EY; Akron (OH); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid model

Competitive pay

Paid time off

Healthcare benefits

Job summary

EY in the United States is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated administrative and operations role focuses on removing friction for the engineering team, coordinating across functions, and handling recurring tasks to keep the group productive and compliant.

You will own license lifecycle, procurement, onboarding, asset inventory, budgeting support, and document management.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• A self-starter mindset with reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact; liaison for engineering tooling and services providers.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets; flag variances and maintain records.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, and tool provisioning; ensure deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment, coordinating repairs and replacements, keeping records.
• Administer access and account requests: submitting, tracking, and following up on approvals; keep shared access records current.
• Keep team documentation organized: trackers, distribution lists, shared drives, SOPs, and other reference materials.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable.
• Serve as a central point of coordination: fielding admin questions and proactively resolving operational issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication skills

Cross-functional coordination

Budget tracking

Education

Bachelor's degree in a related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow

Jira

Job description

EY in the United States is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated administrative and operations role focuses on removing friction for the engineering team, coordinating across functions, and handling recurring tasks to keep the group productive and compliant.

You will own license lifecycle, procurement, onboarding, asset inventory, budgeting support, and document management.