Engineering Operations Coordinator

EY; Nashville (TN); On-site; USD 82,000 - 173,000; Full time

Benefits offered by this job

Hybrid work model

Total Rewards package

Flexible vacation policy

Medical & dental coverage

401(k) plan

Job summary

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering organization. This dedicated administrative role focuses on removing friction for engineers—procuring licenses, provisioning tools, managing vendors, and coordinating onboarding and asset tracking.

You will ensure compliance, maintain clear records, and act as the central point of coordination for day-to-day operational needs, enabling the engineering team to stay productive and compliant.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines simultaneously with a high degree of accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• A self-starter mindset with the reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining records for leadership.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, and tool provisioning for new joiners.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs, and maintaining records.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems.
• Keep team documentation and records organized: trackers, distribution lists, shared drives, SOPs, and other references.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable.
• Serve as a central point of coordination: fielding administrative questions and resolving operational issues.

Skills

Exceptional organizational skills

Attention to detail

Proactive, self-directed

Excellent communication

Cross-functional coordination

Judgment and discretion

Proficiency with productivity tools

Education

Bachelor’s Degree in a related field

Tools

Microsoft 365 Suite

SharePoint

Excel

Jira

ServiceNow

Job description

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering organization. This dedicated administrative role focuses on removing friction for engineers—procuring licenses, provisioning tools, managing vendors, and coordinating onboarding and asset tracking.

You will ensure compliance, maintain clear records, and act as the central point of coordination for day-to-day operational needs, enabling the engineering team to stay productive and compliant.