Engineering Operations Administrator — Team Backbone

EY; McLean (VA); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Medical and dental coverage

Pension and 401(k)

Paid time off

Job summary

EY is seeking a highly organized Engineering Administrator to act as the operational backbone for a fast-moving engineering organization. This dedicated administrative and operations role focuses on removing friction, coordinating across functions, and handling recurring tasks to keep the team productive and compliant.

Ideal candidates are proactive, detail-oriented, and skilled at keeping everything organized.

Qualifications

• Bachelor’s degree in a related field is required.
• 3+ years in administrative, operations, procurement, or coordination roles, ideally supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Proven ability to track and manage multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills with a professional demeanor.
• Self-starter mindset with reliability to own tasks end to end.

Responsibilities

• Own the software license lifecycle including procurement, renewal, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests, orders, approvals, and invoicing."
• Track and support the team’s operational budget and maintain records for leadership.
• Coordinate onboarding and offboarding logistics for new joiners and deprovisioning when people move on.
• Maintain hardware and asset inventory, track equipment, repairs, and replacements.
• Administer access and account requests; update approvals across systems.
• Keep team documentation and records organized: trackers, distribution lists, drives, SOPs.
• Support compliance and audit readiness with license, procurement, and asset records.
• Serve as a central point of coordination for administrative questions and requests.

Skills

Administrative experience

Vendor coordination

Microsoft 365 proficiency

Budget tracking

Communication skills

Education

Bachelor’s Degree in related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow/Jira

Job description

EY is seeking a highly organized Engineering Administrator to act as the operational backbone for a fast-moving engineering organization. This dedicated administrative and operations role focuses on removing friction, coordinating across functions, and handling recurring tasks to keep the team productive and compliant.

Ideal candidates are proactive, detail-oriented, and skilled at keeping everything organized.