Engineering Operations Administrator - Keep a Fast-Moving Team Running

EY; Orlando (FL); Hybrid; USD 82,000 - 152,000; Full time

Job summary

EY is seeking an Engineering Administrator to provide the operational backbone for a fast-moving engineering organization. This role focuses on removing friction for engineers by ensuring licenses, tooling, vendors, and admin tasks run smoothly.

As a centralized coordinator, you’ll handle onboarding/offboarding, asset tracking, and compliance while collaborating with procurement, finance, IT, and HR to keep operations efficient and compliant.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines simultaneously with a high degree of accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• A self-starter mindset with the reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, and tool provisioning for new joiners.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems.
• Keep team documentation: trackers, distribution lists, shared drives, SOPs, and reference materials.
• Support compliance and audit readiness: licensing, procurement, asset records and internal reporting.
• Serve as central coordination point: fielding admin questions and routing requests.

Skills

Organizational skills

Attention to detail

Self-driven

Communication

Cross-functional coordination

Judgment & discretion

MS 365

Education

Bachelor's degree

Tools

Microsoft 365

Job description

EY is seeking an Engineering Administrator to provide the operational backbone for a fast-moving engineering organization. This role focuses on removing friction for engineers by ensuring licenses, tooling, vendors, and admin tasks run smoothly.

As a centralized coordinator, you’ll handle onboarding/offboarding, asset tracking, and compliance while collaborating with procurement, finance, IT, and HR to keep operations efficient and compliant.