Engineering Operations Administrator

EY; Dallas (TX); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid model

Medical and dental coverage

Pension and 401(k) plans

Paid time off

Job summary

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering team. You’ll manage licenses, procurement, budgets, and asset inventory, acting as the central coordinator to keep the engineering group productive and compliant.

This role is a dedicated administrative and operations position, not an engineering role, and requires organization, proactive problem solving, and strong communication within a hybrid work environment in the U.S.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• Self-starter mindset with reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, maintaining records for leadership.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, tool provisioning, deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment, coordinating repairs, keeping records.
• Administer access and account requests: submitting, tracking, following up on approvals across systems.
• Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, SOPs.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable.
• Serve as a central point of coordination: fielding administrative questions and proactively resolving issues.

Skills

Organizational skills

Attention to detail

Proactive

Communication

Cross-functional coordination

Discretion

Microsoft 365 proficiency

Self-starter

Education

Bachelor’s Degree

Tools

ServiceNow

Jira

SharePoint

Microsoft 365

Job description

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering team. You’ll manage licenses, procurement, budgets, and asset inventory, acting as the central coordinator to keep the engineering group productive and compliant.

This role is a dedicated administrative and operations position, not an engineering role, and requires organization, proactive problem solving, and strong communication within a hybrid work environment in the U.S.