Engineering Group Admin & Logistics Specialist

The Johns Hopkins University Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

The Johns Hopkins University Applied Physics Laboratory is seeking an Engineering Group Administrative Assistant to support a fast-paced Maritime Robotics Group. You will handle purchasing, travel reimbursements, shipments, and group communications, enabling engineers to focus on delivering solutions for national security sponsors.

This role requires an Associate degree or equivalent and at least 5 years of admin experience, strong MS Office skills, independent judgment, and the ability to

Qualifications

• Associate degree or equivalent years of experience; 5+ years in admin support.
• Proficient in MS Office to produce high-quality documents, spreadsheets, and presentations.
• Ability to work on complex, multiple tasks with minimal supervision.
• Capable of independent judgment and effective communication with engineering teams and external contractors.

Responsibilities

• Manage group office purchasing and reconciling equipment, materials, and supplies; process travel reimbursements.
• Collect and catalog documentation for field tests and engineering events.
• Provide grammatical and formatting reviews of technical documents.
• Coordinate in- and outbound logistics, shipping authorizations, and staff travel for field support teams.
• Support group security processes for handling classified information.
• Purchase lab equipment and supplies in collaboration with engineering teams.
• Ensure staff clearances for travel to government facilities.
• Lead property audits as group property administrator.
• Collaborate with administrative staff across engineering groups to share workload.

Skills

Administrative support

MS Office

Independent judgment

Communication

Task coordination

Team collaboration

Education

Associate degree or equivalent

Bachelor’s degree (preferred)

Tools

ADDIT

RMIS

EBSS

Job description

The Johns Hopkins University Applied Physics Laboratory is seeking an Engineering Group Administrative Assistant to support a fast-paced Maritime Robotics Group. You will handle purchasing, travel reimbursements, shipments, and group communications, enabling engineers to focus on delivering solutions for national security sponsors.

This role requires an Associate degree or equivalent and at least 5 years of admin experience, strong MS Office skills, independent judgment, and the ability to