Engineering Group Admin & Logistics Specialist

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD, is seeking an Engineering Group Administrative Assistant for the Maritime Robotics Group to support a fast-paced engineering team with administrative duties. You will manage purchasing, travel reimbursements, field-test documentation, and group communications while ensuring secure handling of confidential information.

The role requires an Associate degree with at least 5 years of admin experience, strong MS Office skills,

Qualifications

• Associate degree or equivalent years of experience, with a minimum of 5 years of relevant administrative support experience.
• Ability to work on complex and multiple administrative and program tasks independently with little supervision.
• Willingness to take on additional work and challenges to develop new skills.
• Proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
• Capable of demonstrating independent judgment, interacting and communicating effectively with engineering teams and external contractors.
• Proactively initiate, manage, and lead administrative tasking.
• Able to obtain Interim Secret level security clearance by start date and can ultimately obtain Secret level clearance. US citizenship required.

Responsibilities

• Manage the group office including the purchasing and reconciling of laboratory equipment, materials, and supplies; processing travel reimbursements.
• Collect and catalog documentation for field tests and engineering test events.
• Provide grammatical and formatting reviews of technical documents and engineering memos.
• Independently initiate administrative efforts to resolve any issues regarding in and outbound logistics, shipping authorizations, and travel for our field support teams.
• Contribute to group security processes to ensure all relevant procedures are followed for the safe handling of classified information.
• Work with our engineering teams to purchase lab equipment and supplies.
• Ensure clearances are processed for staff’s travel to government facilities.
• Lead property audits as the group property administrator.
• Partner with other administrative staff to work as a seamless team across our engineering groups including backfill and sharing of workload.

Skills

MS Office

Independent work

Communication

US Citizenship

Security clearance

Education

Associate degree

Tools

ADDIT

RMIS

EBSS

Job description

Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD, is seeking an Engineering Group Administrative Assistant for the Maritime Robotics Group to support a fast-paced engineering team with administrative duties. You will manage purchasing, travel reimbursements, field-test documentation, and group communications while ensuring secure handling of confidential information.

The role requires an Associate degree with at least 5 years of admin experience, strong MS Office skills,